Manual Storing

Purpose

Manual storing (storage scenario Assign Then Store) is suitable if a document is related to an existing application document, and the assigning and storing are carried out by the same person. The work and organization process is the same as the scenario Store for Subsequent Assignment, except that SAP Business Workflow is not involved.

The scenario provides an enhancement to other storage scenarios and is mostly used for ad-hoc cases. It is also used for protected documents that are processed by one person.

You can run the scenario in two ways:

• Manual storing using the transaction Store Documents (see Manual Storing Using the Storage Transaction)

  An agent starts the scenario in the transaction Store Documents. The agent selects a document type, as in the scenario Assign then Store, and then assigns it to an already existing application document. To create the link, the agent enters the Business Object ID of the application document. In a check window containing the most important data from the application document, the user checks that the data is correct and then confirms the assignment. He or she then enters the file path of the document to be stored.

• Manual storing from the screen of the application document using Drag&Drop (see Manual Storing Starting From the Application Document)

  An agent starts the scenario from the screen of an already existing application document. Using Drag&Drop, the agent moves a document from their hard drive to an ArchiveLink dialog box. This stores the document and links it to the open application document.

  Note

  Additional function:

  From the screen of an application document, you can this application document a document that has already been stored and is already linked to another application document (see Assigning a Document that has Already Been Stored).

The document is stored and linked to the chosen application document. You can use the following methods to check the link entry:

• Display the attachments from the open application document (see Displaying Attachments).

• Search for the document using ArchiveLink administration; all the data for the link entry is displayed in the hit list (see Administration of Stored Documents).