Using the Document Finder

Prerequisites

You have registered document areas (see Customizing for the Document Finder).

Procedure

Choose a document area using the input help.

A search template is displayed containing all the attributes for documents of this document area.
Restrict the search by entering a value for at least one of these attributes, and choose Start Search.

The hit list is displayed in the bottom screen area; it consists of an overview tree and two hierarchies.

The hit list varies according to the document area. The following lists the document areas that can be formed using the query classes supplied by SAP.

Technical document areas

The document areas are displayed in the first hierarchy level of the hit list. The second hierarchy level displays the documents belonging to each document type. The columns contain the following information:

Symbol for the format of the document
Short description of the document

Documents: The standard setting for the short description is the ID of the business object instance to which the document is linked.

Print lists: The standard setting for the short description is the text that was entered as Text when the print list was stored.
Storage date

You can select one or more documents and open the context menu (using the right mouse button). Use the activity Display to show the ArchiveLink-specific functions:

Display Selected Documents

Choose this function if you have selected more than one document or print list for display.

The documents are displayed in the Document Viewer in a new session, starting with the first of the selected documents. You can use the selection field to change between the documents displayed. The Document Viewer can be positioned anywhere on the screen.

Each print list is displayed in a new session.
Display Document (performs the same function as a double-click)

Choose this function if you have only selected one document or print list for display.

Note
Notes on the Document Viewer:

If you display documents sequentially using this function and do not close the Document Viewer in between each document, all documents remain saved and you can access them at any time using the selection field.
Display Business Object .

The screen of the business object is displayed in the same window.

Only one business object can be displayed at a time. If you have selected more than one document, the business object is only displayed for the document on which your cursor is currently positioned.
Display Attributes

A dialog box is displayed containing all the attributes and attribute values for the document.

Only the attributes of one document are displayed. If you have selected more than one document, attributes are only displayed for the document on which your cursor is currently positioned.

DMS document areas:

The long text for the document info record is displayed in the first hierarchy level of the hit list. The second hierarchy level shows the documents. The columns contain the following information:

Symbol for the format of the document
Long text for the format of the document

You can open the context menu for the folders (first hierarchy level) and for the documents (second hierarchy level).

If you open the context menu for folders, you can use the activity Display to perform the following functions:

Display Business Object .

The screen for the document info record is displayed.
Display Attributes

A dialog box is displayed containing all the attributes and attribute values for the document info record.

If you open the context menu for documents, you can use the activity Display to perform the following functions:

Display Selected Documents / Display Document .

The selected document is displayed.

External document areas

There are no specifications that can be generally applied.