Migration of Documents into the CM Repository

In the BEx Web runtime (Java), you can integrate Business Content by migrating documents onto the portal. You can migrate documents from the BW server into a special CM repository configured for BW. This repository is used exclusively for BW documents. This storage improves performance and allows documents for master data and InfoProvider data to be assigned at hierarchy node level (as well at characteristic value level).

Before you can migrate documents, the following prerequisites have to be met:

• You have performed the necessary steps for integration onto the portal. For example, you have set up the SAP NetWeaver Portal and Knowledge Management (KM). You perform these steps in Customizing, under  SAP Customizing Implementation Guide  SAP NetWeaver  BW   Settings for Reporting and Analysis    BEx Web  Integration into Portal .

• A configured BW system exists in the system landscape.

• You have set up the BW Document Repository Manager and have entered values for the properties of BW documents for the InfoProviders, master data, and metadata of the BW system. See BW Document Repository Manager.

• You have configured a CM repository manager for BW documents on the portal. You have set the persistence mode of the CM repository to Save All Data (Documents, Folders and Metadata) in the Database (DB). You have configured a security manager for the CM repository manager using BW Security Manager for Documents. This ensures that BW documents are protected against unauthorized access (you can only set up the security manager after migration; this improves system performance during migration).

• In Knowledge Management, you have assigned the required portal authorizations to the user who is performing the migration. These are:

  • Authorizations for reading and writing document properties. To do this, choose  System Administration  Configuration  Content Mangement  Utilities  System Principals  System User. Enter the user and give him/her the read, write,delete authorizations in the Resource Permission column.

  • Authorizations to change the BW system in the PCD. Assign the user read and write authorizations.

You find the required settings in Customizing, under   SAP Customizing Implementation Guide  SAP NetWeaver  BW   BW Documents  Create a CM Repository for Documents  andMigration of Documents to the CM Repository.

During migration, documents from the BW server are copied to the portal-based KM and are stored there physically in the CM repository. The CM repository has a fixed folder structure and uses the BW security manager for authorization checks. You can migrate each document class individually or migrate several document classes simultaneously. You can display documents from SAP GUI on the portal and make changes to migrated documents. Migrating documents enables a wider scope of functions. For example, you can assign documents for master data and InfoProvider data at hierarchy-node level (as well as characteristic-value level).

Displaying migrated documents on the portal

You perform document migration on the portal. When you perform migration, the system automatically enters the target CM repository in table RSPOR_T_PORTAL. You can then display Data Warehousing Workbench documents on the portal.

Changing Migrated Documents

When you make changes to migrated documents on the portal:

• The changes are not written back to the BW system

• The documents are not visible in the BEx Analyzer

• The changes to documents on the server are not visible on the portal after migration If you want to make these changes available on the portal, you have to migrate the documents onto the portal again.

For more information about migrating documents, see Migrating Documents.