Controlling the Use of Rooms

You can control the use of rooms by, for example, locking, hiding, or deleting them.

1. In the portal, choose Content Administration → Collaboration Content.
2. To narrow down the list of rooms for administration on the Room Administration page, enter the filter criteria required.
3. Choose Filter.
   Note

   Inconsistencies in the search results might occur due to the time needed for the system to update the search index. For example, if you create two consecutive search queries and in the meantime change the properties of a room, the search results might still contain the room with the changed properties.

4. Select one or more rooms.
5. Choose the required function:
   • Lock or Unlock

     Room members cannot enter a locked room.

   • Hide or Show

     The room directory does not display hidden rooms.

   • Set Full Access or Reset Full Access

     If you give the room owner full access, he or she can enter all pages in the room. Otherwise, only the page permissions for his or her room roles apply for the room owner.

   • Change Owner

     You can select all rooms that a user owns and assign them a new owner.

   • Delete

     Before you delete a room, you can check its usage and temporarily lock or hide the room, if required.

Checking the Use of Rooms

Checking the Data Consistency of Rooms and Room Content