Mark Rooms for Archiving Report

Use

This report searches for collaboration rooms with the archiving status Allowed for archiving and Rejected . You can mark the rooms the report has found for archiving.

Features

You can configure the following settings for this report:

Parameter	Description
Room Created Before	Specify the date and time before the creation of the room.
Room Owner	Specify the room owner for whose collaboration rooms you want to search.
Room Last Accessed Before	Specify the date and time before the last access to the room.
Room Category	Specify the category of a room
Room Template	Specify the template of a room

Command	Description
Mark For Archiving	Mark collaboration rooms for the archiving process
Retention Period in Years (appears once the Mark For Archiving checkbox is selected)	Customize the retention period in years. The value of this period should be a positive integer greater than zero. Note In case the value is zero or not specified, the retention period generated by the system is used.
Send Notification (appears once the Mark For Archiving checkbox is selected)	Send a notification e-mail to the room owner. Note In case the approval process is activated, this setting is ignored and notifications are sent automatically.

Result

The system runs the report according to the settings. Once the report has finished, you can view the result by choosing the name of the report from the list of the reports. You can find this list when you are in the portal and choose Start of the navigation path Content Administration Next navigation step KM Content Toolbox Reports Archiving Tools Mark Rooms for Archiving End of the navigation path . If you want to see the reports exported in the XML files, choose Content Administration KM Content root Reporting Reports Content Administration Archiving Tools Next navigation step Mark Rooms for Archiving or open the View Report Result screen by choosing the report and then from the ID parameter choosing the XML file.