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  Dangerous Goods Checks in Shipment Documents

Purpose

This process enables you to check shipment documents according to dangerous goods regulations.

Prerequisites

SAP ComponentMaterial Master

If you have set the DIs rel. for checks indicator in the IMG activity Activate Dangerous Goods Checks in Customizing for Dangerous Goods Management , only materials in the shipping document that are relevant for the check are then checked. You mark materials as relevant for checking by assigning them a dangerous goods indicator profile in the Basic Data 2 view in the material master. You must have set this indicator profile as relevant for dangerous goods checks in Customizing for Dangerous Goods Management in the IMG activity Specify Indicator Profiles for the Material Master . Indicator profiles that are set only as dangerous goods are for information purposes only.

Note Note

You edit the required dangerous goods indicator profiles in the IMG activity Specify Indicator Profiles for the Material Master in Customizing for Dangerous Goods Management .

Shipment documents are created with reference to shipping documents.

When you create a shipping document, the dangerous goods indicator profile is transferred from the material master to the document item and stored there. If you change the profile in the material master, the changes are not made in the shipping document and shipment document automatically.

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SAP ComponentDangerous Goods Management

You have created dangerous goods master records for the materials. Dangerous goods checks only use dangerous goods master records:

  • That have a processing status for which the Release status indicator has been set in the IMG activity Specify Processing Status in Customizing for Dangerous Goods Management

  • For which the Inactive indicator is not set

Customizing forDangerous Goods Management

You have edited the Dangerous Goods Checks section.

Note Note

The check method (or in other words the function module HAZMAT_CHK_VARIOUS with sequence 1) for the completeness check must be entered in each check schema. If you want to change this function module, the function module you change must be entered with sequence 1.

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Customizing forSales and Distribution

Dangerous goods regulations are valid for a mode-of-transport category and one or more countries. You define one or more countries as a validity area in the system. This means that in SD documents, dangerous goods checks must be performed for all affected combinations of countries and mode-of-transport categories subject to dangerous goods legal requirements. The system uses this data to determine the dangerous goods master records to be checked.

See also Determination of Data in Shipment Documents

For this, edit the appropriate routes under Start of the navigation path Basic Functions Next navigation step Routes Next navigation step Define Routes Next navigation step Define Routes and Stages End of the navigation path as necessary.

Note Note

In shipment documents, the countries are derived from the nodes of the shipping stages of the type Leg . You need only enter routes if you have defined shipment types for which route stages are transferred to shipment stages.

You have the option of enhancing the SAP standard method for determining the country/mode-of-transport category combination with your own customer-specific logic. With the SAP enhancement DG700002, the system can determine the country/mode-of-transport category combination using the shipment route in a similar way to shipping. You do not then necessarily need to specify shipment legs. See also Enhanced Determination of Country and Mode-of-Transport Category Combinations .

(You specify shipment types in Customizing under Start of the navigation path Logistics Execution Next navigation step Transportation Next navigation step Shipments Next navigation step Define Shipment Types End of the navigation path .)

If you set the Take transit country table into acc. indicator in the route details, the countries entered in the IMG activity Specify Transit Countries in Customizing for Dangerous Goods Management are also taken into account.

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SAP ComponentTransportation

When you create a shipment document, you must enter the following data for the dangerous goods check:

  • Transportation planning point

  • Shipment type

  • Shipment stages

    Ensure that addresses (particularly country and region) are specified for all nodes, and that a shipping type has been entered for each shipment stage.

  • To start checks when saving online or in collective processing, shipment documents must have one of the following statuses:

    • Planned (already in the database or assigned in the current transaction)

    • Not Trsp.processing , except if this status was first set in the current transaction

  • SD document date

    Engineering change management is used in the dangerous goods master. Dangerous goods master records can therefore have different versions. To ensure that the valid dangerous goods master records can be determined for the checked shipment document, you specify which shipment document date is to be used to read the dangerous goods master records in the IMG activity Specify Date for Determination of DG Master Data in Customizing for Dangerous Goods Management . If the date is not entered in the document, the current date is used.

Process Flow

Dangerous goods checks comprise the following steps:

  1. Starting of Dangerous Goods Checks in Shipment Documents

  2. Determination of Data for Dangerous Goods Checks

  3. Execution of Check Methods

Result

Dialog Box

After the dangerous goods checks have been executed, a dialog box is displayed with the message for the check method that determines the complete reaction for the check schema. If there are log entries, you can access the check log from the dialog box.

Note Note

If no check method reacts, no log entries are written and the dialog box is not displayed when the document is saved. If you start the check manually, a success message is displayed.

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No dialog box is displayed in collective processing. The check log is attached to the collective processing log in the shipment document.

Check Log

All messages collected during the dangerous goods checks are displayed in the check log. The log is not currently stored in the database, but it can be printed.

Note Note

The log can list positive and negative check results. If you branch to the log, it first displays the messages with the highest priority only. If you choose All messages , the system displays all messages.

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Processing Documents Further

The document is processed further according to the Customizing settings for the complete reaction. If you have specified in Customizing for Dangerous Goods Management that the document should only be saved with a document block ( DocBlk indicator set), the dangerous goods block indicator is set in the shipment header. If document statuses were assigned during the current transaction, the system now retracts them.

Note Note

No further document statuses can be assigned for documents with block indicators.

Statuses that were already in the database are not retracted.

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Returning Data to the Document

The system determines the following data and enters it in the document under Start of the navigation path Header Next navigation step General data Next navigation step Dang.gds End of the navigation path .

  • The Contains DG (document contains dangerous goods) indicator is set automatically in the document header if the SD document contains at least one material for which the Not dangerous goods indicator is not set in the dangerous goods master. This means that the document contains at least one item of dangerous goods.

    Note Note

    In the shipment document the Contains DG (document contains dangerous goods) indicator is also set for some legs. This means you can specify that materials for which the Not dangerous goods indicator is not set can only be transported on certain legs of a shipment. Transportation is continued without dangerous goods after these materials have been unloaded at a point in the route.

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    Note Note

    The indicator is for information purposes only.

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  • The dangerous goods management profile for SD documents can be determined by a check method.

    Note Note

    The dangerous goods management profile can be used by the dangerous goods documents component to output texts on transport documents. You edit and manage these texts in the Basic Data and Tools component.

    You can also set the indicator manually. An indicator set manually cannot be overwritten by dangerous goods checks. For this reason, you should only assign DG management profiles manually for which the Fix indicator is set. In the standard system, only these profiles are proposed in the input help. You must specify in the check method that these profiles are not to be overwritten. You must first check the check method to find out whether a manually fixed DG management profile has already been assigned in the document header.

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  • Selection date

    The selection date is determined and updated within dangerous goods checks.

    Note Note

    The selection date is determined as defined in the IMG activity Specify Date for Determination of DG Master Data and is used to read the dangerous goods master records. It is used here as additional information only.

    You can set up Customizing to specify that the selection date is to be determined in the shipment document according to a delivery date. As a shipment can contain several deliveries, the system uses the most current date from the document date set for the deliveries.

    End of the note.