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Function documentationChecking an Original Application File into an Archive Locate this document in the navigation structure

 

The archive is a Secure Storage Area that the original files are transported to via the SAP ArchiveLink interface. The archiving process takes place on a special archive server.

If you control how a document is processed using an approval procedure (digital signature), you must store the original application files in either a vault or archive before the digital signature is set.

Integration

You use SAP ArchiveLink as a communication interface between the Document Management System and the archiving systems. You can display the archived data using the SAP ArchiveLink viewer.

Prerequisites

When checking in without using the Knowledge Provider you can only check original application files into an archive that is managed by DMS and the SAP ArchiveLink interface.

In Customizing of Document Management you must therefore in this case not set the indicator Storage using the Knowledge Provider. You have made the required setting under   Control data   Define document types.  

You can only archive an original file if you have maintained a storage location (server or frontend computer) in the document info record.

You need to define the following settings in Customizing for the Document Management System:

  • Define the data carrier type Archive under   General data   Define Data Carriers   Define data carrier type "archive"  .

  • For each workstation application (for example, Microsoft Word), define the archive where the original application files are to be stored, under   General data   Define workstation applications  .

Activities

  1. Go to the Basic Data screen.

  2. Check whether the original file is stored on a server or a frontend computer.

    You can only perform the CheckIn archive function for files that are stored on a server or a frontend computer.

  3. Choose   Extras   Originals   File 1 (2)   Check in archive  .

    If you have a choice of archive available for the workstation application, a dialog box appears. Choose an archive.

    The system determines the path for the archive. You see the message: Archiving completed successfully.

    The workstation application for File 1 (2) is protected against any changes. The path for the storage location is not displayed. You only see the archive.