Reporting Portfolio

Select Reporting Data

To select the relevant reporting data, you run the VAT Refund transaction (FBTR) and enter the appropriate selection parameters.

The report program RFUMSRVG00 then creates an overview of the FI documents and travel receipts that are relevant for VAT refund and lists the amounts by company code, tax reporting country, and tax refund country.

Then you can add any missing information to the document data and consolidate this into a VAT refund application.

Enter the appropriate selection criteria and select the Create Reporting Portfolio indicator to copy the documents as relevant VAT refund data into the reporting portfolio (transaction ).

Edit Reporting Data

To edit the relevant reporting data, you run the Electronic Data Transmission to Authorities administration report (transaction FOTV).

Enter the appropriate selection criteria to display the reporting portfolio . Note the following selection parameters:

Dominant Enterprise/Company Code

Return Type (0003 VAT Refund)

Data for Reporting Period (reporting period (monthly) and reporting year)

Status of Reporting Data (select all returns or new returns only)

Output Control (not applicable for VAT refunds)

Control for Background Processing (not applicable for VAT refunds)

Create VAT Refund Application

You can create a value-added refund application either manually or automatically.

The screen for creating VAT refund applications (transaction FOTV) has three sections, which are described in more detail in the section Management of VAT Refund Applications and Periods below.

Create a VAT Refund Application Manually

Choose the Create Application symbol.

The Management of VAT Refund Applications dialog box appears.

Enter the appropriate data.

Create a VAT Refund Application Automatically

Choose the Automatic Application Creation symbol.

The system checks the periods that have not been assigned and either bundles all matching periods into a new application or assigns them to an existing application that has the matching criteria.

Management of VAT Refund Applications and Periods

The initial screen has three sections:

Applications

Periods Assigned(can be assigned to the selected VAT refund application by double-clicking)

Periods Not Assigned

Periods Not Assigned

Assign:

You can select and assign any periods not yet assigned to the selected VAT refund application if they fit the application.

Display Line Items:

You can display the line items of the period.

Periods Assigned to the Selected Application

Remove Assignment

You can remove the assignment of periods to a VAT refund application.

Display Line Items

You can display the line items of the period.

Applications

Change Application

You can change selected attributes of an application.

Create Application

You can create a new application.

Transfer Data

You can create a file and use it to transfer the application. This is currently done in the BAdI: Country-Dependent VAT Refund .

Details of the Package

You can display and change the parameters of an application. The parameters default to the settings made in the Customizing activity Parameters for Electronic Communication.

Display Line Items

You can display the line items of the application.

Automatic Application Creation

This function automatically combines the periods not yet assigned to new applications.

The meanings of the various application statuses are explained as follows.