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 Executing Cost Center Reports with Variation Locate this document in the navigation structure

Procedure

  1. In the Cost Center Accounting menu, choose I   nformation system   Reports for Cost Center Accounting   Plan/Actual Comparisons   Cost Centers: Actual/Plan/Variance  

  2. Enter a controlling area , fiscal year , periods, and a version on the selection screen under Selection values (for example, controlling area 0001, fiscal year 1998, from period 1, to period 1, version 0).

  3. Enter the top node of the standard hierarchy as the cost center group.

  4. ( )

    If variation was activated in the report definition, and if you enter a cost center group, the system automatically executes the variation. This means that a report is create for each cost center and each node in the cost center group you specified. You can check this by choosing Variation . If the variation is active the field Explode is selected in the dialog box.

  5. Enter a cost element group (for example, INT ).

  6. To save your report in extracts , choose Extract parameters.

    1. Activate the Create extract indicator in the dialog box.

    2. Enter a descriptive text for the extracts (such as Actual/Plan/Variance Jan. 98 ).

    3. Select Expires on and enter an expiration date for the extracts (such as 28/2/1998 ). The extracts will be deleted when this date is reached.

    4. ( )

      Even if you select No expiration date , the extracts will be deleted whenever you regenerate the report or when you upgrade your system to a new release or upgrade level.

    5. Choose Continue to close the dialog box and save your entries.

  8. Choose Output parameters and select No output in the dialog box because the system administrator should not be authorized to display the reports.

  9. To execute the report in the background for performance reasons, save your entries on the selection screen in a variant for the time being.

    1. Choose   Goto   Variants   Save as variant   .

    2. Enter a variant name (for example, CLOSINGO198 ) and the description of the variant (for example Closing period 01 1998 ).

    3. Save your variant.

  11. Schedule a background job and assign the variant to it.

    1. Choose   Program   Schedule background job   .

    2. Choose the Start date and then Date/Time

    3. Enter the date and time of the start date.

    4. Save the start date.

    5. Choose Steps.

    6. Place the cursor on the background job and choose Change

    7. In the Edit step dialog box, enter the variants defined previously (for example, CLOSING0198 ).

    8. Save the step.

    9. Return to the Define job screen.

    10. Save your background job.

  13. To check the processing status of your background job, choose   System   Own jobs   Job overview,   and then Execute.

The system displays an overview with the processing status of the jobs that you scheduled. To update the processing status display, choose Update every now and again.

Result

The system carries out data selection on the database. It saves the data for the created reports in extracts.