Definition of Responsibility 
Defining who is responsible for a particular document usually requires the user to perform certain tasks or carry certain responsibilities. For example, engineering/design drawings are processed for different products in different offices that are also responsible for the appropriate document info records.
Integration
Entries you make regarding the person responsible are an important search criterion (main parameter) for searching for a document.
Prerequisites
In Customizing for Document Management, you can define design offices or laboratories by choosing 
General Data 
Define Laboratories/Design Offices 
.
Features
Definition of Responsibility on the SAP GUI
On the SAP GUI, there are two fields for describing the employee subgroup for the document:
User
When you create a document, the system enters your user name in this field as a default. You can overwrite this with any user name defined in your SAP system.
The following data from the user address (
System User profile User address ) is displayed for the user:Next to the User field, you see the Department
First name, last name, department, extension number
If you copy from an existing document, the user in the source document is copied to the new document as a default value.
Laboratory/office
Next to the key, the system displays the text describing the office or laboratory.
Definition of Responsibility on the PLM Web UI
On the PLM Web UI, the User field on the General Data tab page shows the user who is responsible for the document. When you create a document, the system enters your user name in this field by default. You can overwrite this with any user name defined in the SAP system.
The first name and last name from the user address within the SAP user master record is displayed for the user. You can use transaction SU01 to access the SAP user master record in the back-end system.
Note
If you copy an existing document, the system replaces the user copied from the source document with your user.