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 Editing Product Cost Collectors Locate this document in the navigation structure

Use

You use this function in the following situations:

  • When you want to view one or more product cost collectors

Prerequisites

  • In order-related production environments, select the indicator Product cost collector in Customizing for Product Cost by Period or Product Cost by Order under Product Cost Collector or under   Manufacturing Orders   Define Default Values for Order Types   for all order types of order category 10 (PP production order) whose costs you want to collect on a product cost collector rather than on a production order.  

Check the order category in Customizing for Production under   Basic data   Production orders   Master data   Order   Define order types   .

  • If you are in a process manufacturing environment, select the indicator Product cost collector in Customizing for Product Cost by Period or Product Cost by Order under   Manufacturing Orders   Define Default Values for Order Types   for all order types of order category 40 (process order) whose costs you want to collect on a product cost collector rather than on a process order.

Check the order category in Customizing for Production Planning for the Process Industries under   Process order   Master data   Order   Define Order Types   .

  • In repetitive manufacturing environments, you always use a product cost collector.

Product cost collectors have the order category 05 (product cost collector). You do not need to select the Product cost collector indicator for the product cost collector itself.

The default rule STR (strategy for tracing factor determination) is specified in the order type of the product cost collector.

You can specify the default rule, the planned costing variant, the actual costing variant, and the results analysis key as default values in Customizing. The default rule can no longer be changed in Customizing. Check the default rules in Customizing for Product Cost by Period under   Product Cost Collector   Define Default Values for Order Types   .

Make sure that the default value in the order type of the manufacturing orders assigned to the product cost collector is PP2 (Production Material Periodic Settlement).

You cannot use product cost collectors for the following:

  • Production orders or process orders that are manufactured for a sales order stock or project stock

  • Production orders or process orders that are part of a collective order

  • Joint production environments

Procedure

1. Choose   Accounting   Controlling   Product Cost Controlling   Cost Object Controlling   Product Cost by Period.  

The screen Product Cost by Period appears.

2. Choose   Master Data   Product Cost Collector   Edit   .

The screen Display Product Cost Collector appears.

Edit Product Cost Collector: Screen Layout

Note the layout of the screen:

( )

  • The selection area is in the top half of the screen. Here you enter the material number range and the plant for the product cost collectors that you want to edit.

  • The icons above the selection area provide functions such as the following:

  • Switching between the modes display , change , and create

  • Costing

  • Display costing log

  • The left-hand side of the screen shows an overview tree with the product cost collectors that match the selection parameters you specified in the selection area.

To process product cost collectors, first select them.

  • The right-hand side of the screen contains information on one or more product cost collectors. This information can only be changed under certain conditions. You must select one or more product cost collectors in the left-hand side of the screen to be able to see this detailed information.

This right-hand side of the screen is called Detail Display/Work Area .

Information on the product cost collector is located under the following tabs:

  • Data

The Data tab shows the control parameters for the selected product cost collectors, such as the costing variants, results analysis keys, and variance keys.

  • Header

The Header tab contains various information on the product cost collector such as material, company code, order type, and status.

  • Production Process

The Production process tab shows the name and number of the production process, the costing lot size, and other information.

To Create a Product Cost Collector

  1. To create a product cost collector, enter the following data in the selection area:

  • Plant (enter the number of the production plant)

  • Material number (from/to)

  1. Choose   Product Cost Collector   Create   . The dialog box Create Product Cost Collector appears.

  2. Enter an order type of order category 05 (product cost collector).

  • If no Controlling level has been specified for the plant material, choose the Controlling level .

  • Enter the characteristics for the production process. The characteristics vary depending on the selected Controlling level.

  • Choose Confirm .

  1. Save the product cost collector when you leave the change mode.

  2. The dialog box Do you want to create a preliminary cost estimate for the product cost collector? appears. Choose Yes or No (see also: Preliminary Cost Estimates for Product Cost Collectors ).

Note Note

If you have chosen the Controlling level Production Plant/Planning Plant , the dialog box will not appear because in this case it is not possible to precost the product cost collector.

End of the note.

The system creates the product cost collector.

The system does the following:

  • When you save, the system creates a production process on the basis of the Controlling level (if no such production process exists), and enters the number of the production process in the product cost collector.

In order-related production and process manufacturing, the number of the production process is entered in the manufacturing orders assigned to the product cost collector.

In repetitive manufacturing, the production version is linked to the product cost collector through the production process.

  • When you save, the system creates a settlement rule for the product cost collector.

The settlement rule for the product cost collector always specifies the distribution rule 100% to material and the settlement type is always PER (periodic).

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You cannot manually change the settlement rule for the product cost collector. It is therefore not possible to deduct the scrap from the variances before the variances are settled to Financial Accounting (FI), and settle the scrap to a cost center.

  • When you save, the system automatically sets the status REL (released) and SETC (settlement rule created) for the product cost collector.

  • The system creates a procurement alternative for the product cost collector internally.

Note Note

If you are using separate valuation types or a valuated sales order stock, the system does not create the procurement alternatives for each valuation type or for each sales order stock until the first goods receipt in each case.

End of the note.

The following data are updated for the product cost collector:

  • Profit center

  • Business area

  • Costing variant planned

The system creates the preliminary cost estimate for the product cost collector using the costing variant planned . The default costing variant planned is selected through the default values for the order type of the product cost collector.

  • Costing variant actual

The system valuates the activities on the basis of the valuation variant specified in the costing variant actual . The default costing variant actual is selected through the default values for the order type of the product cost collector.

  • Costing sheet actual

The costing sheet actual is selected through the valuation variant specified in the costing variant planned . This ensures that the same costing sheet is used in preliminary costing and for calculation of the actual overhead. If no costing sheet planned exists, the costing sheet actual is selected through the valuation variant specified in the costing variant actual .

  • Overhead key

The overhead key is taken from the material’s master record. The material‘s master record specifies an overhead group that is linked to an overhead key in Customizing for Product Cost Planning . The system checks which overhead key is linked to the overhead group of the material being manufactured, and enters this overhead key in the product cost collector.

  • Results analysis key

The results analysis key is defaulted from the order type of the product cost collector that you have defined in Customizing for Product Cost by Period .

  • Variance key

The variance key is taken from the material master record. In the material master record, the variance key is proposed on the basis of the plant. You make this setting in Customizing.

The information shown in the header of the product cost collector includes:

  • Company code

  • Material

  • Order type

  • Created by

  • Last changed by

  • Status of the product cost collector

  • Functional area

You can also access the following objects from the header of the product cost collector:

  • The assigned manufacturing orders and production versions

  • The preliminary cost estimate

  • The settlement rule

  • The cost display

You can view the following information on the production process assigned to the product cost collector:

  • Designation

  • Production process number

  • Costing lot size used in the preliminary cost estimate of the product cost collector

If you don't enter a costing lot size, the system uses the costing lot size from the material master record for the preliminary cost estimate of the product cost collector.

If you created a procurement alternative with a costing lot size and the procurement alternative corresponds to the production process (that is, it has the same characteristic values), the costing lot size of the procurement alternative is transferred into the production process.

  • The system uses the characteristics of the production process that are not already shown in the selection area.

The characteristics Material and Production Plant are always shown in the selection area. In the production process, further characteristics are shown depending on the Controlling level. For example, if the Controlling level Production Version was defined for a material, the additional characteristics Planning Plant and Production Version are shown for the production process.

Check the proposed data.

Displaying and Changing Product Cost Collectors

Switching from Display Mode to Change Mode

You can switch back and forth between change mode and display mode from within a transaction. To do this, choose   Product Cost Collector   Display / Change   . The screen Change Product Cost Collector or Display Product Cost Collector appears. Before you can switch to the change mode, you must select the product cost collector that you want to change.

Showing or Hiding Product Cost Collectors with Deletion Flag

This function can be performed in either the display mode or the change mode.

To add the product cost collectors with a deletion flag to the display, choose   Product Cost Collector   With Deletion Flag   Show   . To remove the product cost collectors with a deletion flag from the display, choose   Product Cost Collector   With Deletion Flag   Hide   .

Costing Product Cost Collectors

This function can only be performed in the change mode.

For more information, see the following section: Creating a Preliminary Cost Estimate for a Product Cost Collector

Setting and Removing Deletion Flags

This function can only be performed in the change mode.

To set or remove the deletion flag for a product cost collector, go into the change mode, select the product cost collector(s), choose   Edit   Set Deletion Flag   or   Edit   Remove Deletion Flag   (See also: Reorganizing Product Cost Collectors ).

Selecting and Deselecting Product Cost Collectors

These functions can be performed in either the display mode or the change mode.

Select All

To select all product cost collectors (such as to make a change), choose   Edit   Select All   .

Deselect All

To deselect all selections, choose   Edit   Deselect All   .

Selecting Product Cost Collectors with Particular Data

You can select groups of product cost collectors that have particular data, such as all product cost collectors with a specific profit center.

  1. Choose   Edit   Selection For...  

  2. The screen Select with Criteria appears.

  3. Choose the data for which you want to make the selection. Then enter the data that you want to search for (such as profit center 1010).

  4. If you have selected a field but haven't entered anything, the system will select all product cost collectors for which there is no entry in that field (for example, no profit center). Multiple selection is possible. The system then selects the product cost collectors that fulfill all conditions simultaneously. Choose Confirm . The system selects the product cost collectors that have the specified data.

  5. The business area and profit center of the product cost collector can only be changed if no actual costs have been assigned to the product cost collector.

Viewing Cost Estimates

To view the preliminary cost estimate of the product cost collector, choose   Goto   Display Cost Estimate   .

Viewing Orders/Production Versions

To view the manufacturing orders and production versions assigned to a product cost collector, choose   Goto   Display Orders/Production Versions   .

Viewing the Settlement Rule

To view the settlement rule, choose   Goto   Display Settlement Rule.  

Classification

Choose   Goto   Classification.  

Logs on Change

Choose   Goto   Logs   Change   .

Logs on Cost Estimate

Choose   Goto   Logs   Cost Estimate   .

Displaying Reports

To see various reports on product cost collectors, select one product cost collector and choose   Goto   Display Reports   or choose Display Costs

See also:

For information on the control parameters for Cost Object Controlling , refer to the following section:

Control Parameters in Cost Object Controlling

For information on settlement, refer to the following section:

Settlement in Product Cost by Order or Period