Controlling Document Storage Using the Document Type

Use

If you always store original documents under their processing document number, you can control how these documents are filed by using document types. All original documents that are posted with the same document type in the system are filed together. However, you also have the option to store several document types together.

You use document types to differentiate postings according to the different business transactions.

If you want to file documents separately by document type, you need to assign a separate number range to each document type.

Example Example

In the following illustration, document type KG (vendor credit memo) was assigned to number range 02, and document type KR (vendor invoice) was assigned to number range 01. The original documents are stored accordingly.

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End of the example.

If you want to file several document types together, you need to assign the same number range to them. For example, you can differentiate between the posting of vendor credit memos (document type KG) and vendor invoices (document type KR) using document types and then file these documents together using a joint number range.

Example Example

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End of the example.