Status of Returns

The main output list of the Electronic Data Transmission to Authorities administration report lists the returns for each organization and period. You see the status of returns in the Status column. This displays whether and how the returns were transferred. This can result in follow-up actions depending on the status of the return.

Note Note

For information on how to change the status manually, see Changing the Status Manually .

End of the note.

Symbol	Information / Follow-Up Action
( ) with the quick info text New	The return is new and was not transferred yet.
( ) with the quick info text In Transfer	This status is assigned directly before the technical transfer of the reporting data. If the transfer fails for technical reasons and no log can be returned to the SAP system, the return retains this status. This enables terminated transfers to be identified later. If the technical transfer is terminated, proceed as described in Changing the Status Manually . If a log was returned to the SAP system for the return, the status is converted to Successful or Incorrect according to the return codes in the log.
( ) with the quick info text Transfer Incorrect	There can be several reasons for an incorrect transfer: Technical problems during the computer center selection to the authority Technical problems with the Exchange Infrastructure Data can be rejected by the authority because of inconsistencies or missing data In all of these cases, the return is given the status Incorrect and log information is saved. At the same time the system creates another return with the status New . This is a copy of the return data from the return that was transferred incorrectly. You then make any necessary corrections or follow-up actions to this new return. Thus, the return that was transferred incorrectly and its log are kept for later checks. You proceed as follows for a return that was transferred incorrectly: Check for inconsistent or missing Customizing Change or extend the Customizing Start the administration report again for the newly created return Display the detailed data of the return and make a comparison with Customizing for the return (see Editing Return Details ) If the data was correctly included in the return, save the data when exiting the detail screen. For advance return for tax on sales/purchases: Check for incorrect or incomplete return amounts Start the advance return for tax on sales/purchases report (RFUMSV00) again for this period. This changes the reporting data of the newly created return.
( ) with the quick info text Completed	If data was transferred to the authority without any technical errors, and if the contents were accepted by the authority, the return is stored as transferred successfully.
( ) with the quick info text Completed; Not Transferred	If a return was created by mistake, you can give the return this status (see Changing the Status Manually ). You can no longer transfer this return.
( ) with the quick info text Transfer Data	If returns were selected to transfer, these returns are given this status. After transfer, the status of returns in the output list is changed to Incorrect or Completed .
( ) with the quick info text Error when Preparing Transfer Data	The system performs preparation checks to transfer data. If an error occurs during these checks (usually comparison with Customizing), this status is set on the output list. A return classified in this way is not sent, but it is also not saved in the database with the status Incorrect . The original status of the return (as a rule New ) remains the same, since the return itself is not incorrect. In these cases, check whether the Customizing of the leading company code, the return type, or other basic settings are correct.
( ) with the quick info text Data Record Locked	If a return is being edited by another user, or if you are still editing this return in another mode, the return is given this status. The lock of returns is already set and checked at the start of the report, so that several users cannot transfer the same return to the authority.

Symbol

Information / Follow-Up Action

( )

with the quick info text New

The return is new and was not transferred yet.

( )

with the quick info text

In Transfer

This status is assigned directly before the technical transfer of the reporting data.

If the transfer fails for technical reasons and no log can be returned to the SAP system, the return retains this status. This enables terminated transfers to be identified later.

If the technical transfer is terminated, proceed as described in Changing the Status Manually .
If a log was returned to the SAP system for the return, the status is converted to Successful or Incorrect according to the return codes in the log.

( )

with the quick info text

Transfer Incorrect

There can be several reasons for an incorrect transfer:

Technical problems during the computer center selection to the authority
Technical problems with the Exchange Infrastructure
Data can be rejected by the authority because of inconsistencies or missing data

In all of these cases, the return is given the status Incorrect and log information is saved. At the same time the system creates another return with the status New . This is a copy of the return data from the return that was transferred incorrectly. You then make any necessary corrections or follow-up actions to this new return. Thus, the return that was transferred incorrectly and its log are kept for later checks.

You proceed as follows for a return that was transferred incorrectly:
Check for inconsistent or missing Customizing
- Change or extend the Customizing
- Start the administration report again for the newly created return
- Display the detailed data of the return and make a comparison with Customizing for the return (see Editing Return Details )
- If the data was correctly included in the return, save the data when exiting the detail screen.
For advance return for tax on sales/purchases: Check for incorrect or incomplete return amounts
- Start the advance return for tax on sales/purchases report (RFUMSV00) again for this period. This changes the reporting data of the newly created return.

( )

with the quick info text Completed

If data was transferred to the authority without any technical errors, and if the contents were accepted by the authority, the return is stored as transferred successfully.

( )

with the quick info text Completed; Not Transferred

If a return was created by mistake, you can give the return this status (see Changing the Status Manually ).

You can no longer transfer this return.

( )

with the quick info text

Transfer Data

If returns were selected to transfer, these returns are given this status. After transfer, the status of returns in the output list is changed to Incorrect or Completed .

( )

with the quick info text

Error when Preparing Transfer Data

The system performs preparation checks to transfer data. If an error occurs during these checks (usually comparison with Customizing), this status is set on the output list.

A return classified in this way is not sent, but it is also not saved in the database with the status Incorrect . The original status of the return (as a rule New ) remains the same, since the return itself is not incorrect.

In these cases, check whether the Customizing of the leading company code, the return type, or other basic settings are correct.

( )

with the quick info text

Data Record Locked

If a return is being edited by another user, or if you are still editing this return in another mode, the return is given this status. The lock of returns is already set and checked at the start of the report, so that several users cannot transfer the same return to the authority.