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 Changing and Displaying Cost Centers with Collective Processing Locate this document in the navigation structure

Use

Collective processing allows you to change or display several cost centers in one workstep. Deletion with collective processing is described under Deleting Cost Centers .

Procedure

  1. To change cost elements in collective processing, choose   Accounting   Controlling   Cost Center Accounting   Master data   Cost center   Collective processing   Change.  

  2. To display cost centers in collective processing, choose   Accounting   Controlling   Cost Center Accounting   Master data   Cost center   Collective processing   Display.  

  3. You can select cost centers by the following criteria:

  1. Cost center or cost center interval

  2. Cost center group

  3. All cost centers in a controlling area

  4. Selection variant

You save selection criteria for the cost center selection in the selection variant. You can use the selection variant to select all cost centers with the same entries in one or more master data fields.

You can create, change or display the selection variants at this point.

  1. Select one of the criteria and enter the appropriate selection parameters.

  2. Enter a time period in which the selected cost centers are valid.

    1. Cost centers that you want to change must exist in the selected time period. The validity period for the cost centers must lie completely within the time period you have selected.

    2. Cost centers that you want to display must also exist in the selected time period. However, you can select these cost centers even if the validity period for the cost centers overlaps with the selected time period.

  4. If you want to change cost centers, enter a list variant or use the F4 help to select one of the existing list variants.

  5. The list variants allow you to control the list display for the selected cost centers.

    SAP offers you standard list variants, which differ in the number of master data fields that can be maintained. You can also define your own list variants, for which you can select all standard master data fields for maintenance. To create your own list variants, choose:

    1.   Environment   Maintain list variants   or  

    2. In the Implementation Guide (IMG) for Cost Center Accounting, choose   Master Data   Cost Centers   Define List Variants for Collective Processing  

    If you want to display cost centers, you do not need any list variants.

  6. Choose Execute .

  7. The system displays a list of all the selected cost centers.

  8. To maintain fields in collective processing that have not yet been displayed, choose   Format   Other list variant   or   Previous list variant or Next list variant

  9. To maintain the master data for a single cost center from list processing for cost centers, select the appropriate row and choose   Goto   Master data   .

  10. You can make further changes in the cost center master data and save these changes.

  11. From list processing for cost centers, choose   Goto   Cost center list   to access the cost center list display.

  12. The system executes the cost center list using the selection criteria you entered in the initial screen for cost center collective processing.

  13. If you want to change cost centers, you overwrite the entries in the ready-for-input fields and save your entries.

Note Note

You can only change master data fields that have the same value for the whole of the selected period. Otherwise, these fields are not ready-for-input (see: Processing Master Data )

( )

Choose   Extras   Change org. units   to change assignments of the organizational units company code, business area, or profit center at a later date within a fiscal year. The following conditions must be met:

End of the note.

  • The currency of the new company code corresponds to the currency of the old company code.

No currency translations are currently being executed.

  • Only plan data is posted in the given fiscal year.

  • The cost center is not assigned to a fixed asset, a work center or a HR master record.

The system does not check as to whether the cost center is assigned to an HR master record.

The new values are valid for the complete fiscal year.

  1. When you display cost centers, the system displays the list using the ABAP List Viewer (see: ABAP List Viewer ).

You can display, sort and filter the data offered by the ABAP List Viewer.

To simplify future selections you can build groups from the cost centers contained in the list. To do this, choose Create group and enter a key and a description for the new cost center group.