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 Checking an Original Application File into the SAP Database Locate this document in the navigation structure

Use

The SAP Database is a Secure Storage Area that is predefined internally in the standard SAP System. When you save an original application file to the database, the file is divided into a series of data blocks with a fixed length. You do not use this storage method for large files (for example, screen designs).

This storage method is suitable for small files (for example, text files) because all of the original application files are also stored to the database. If the original file is changed, however, the original version in the database is overwritten. In other words, only the last version is kept.

Integration

The SAP database is not a BLOB on database level, but 2K strings that are stored in a table.

In Document Management , the SAP database is identified by the following language-independent key:

Data carrier: SAP SYSTEM

Description: SAP database

Note Note

If there is no entry, then an entry is made automatically as soon as the original file is saved to the SAP database.

End of the note.

Prerequisites

You can only store an original in the SAP database if you have maintained a storage location (server or frontend computer) in the document info record.

The following settings are necessary in Customizing Document Management for the document type under   Control Data   Define document type:  

  • The indicator Storage using the Knowledge Provider must not be set.

  • Define the maximum File size (in bytes) for original application files in the SAP database.

    This value for the file size also controls whether the CheckIn SAP function is active. If the value for the file size is 0 , the CheckIn SAP function is inactive for all documents of this document type.

Activities

  1. Go to the Basic Data screen .

  2. Check whether the original file is stored on a server or a frontend computer.

  3. You can only perform the Check-in SAP function for these files.

  4. Choose   Extras   Originals   File 1(2)   Check in SAP.  

The system determines the path for the SAP database. This path is defined internally.

The original file is in a secure storage area that is not accessible via the file manager.

The workstation application for File 1 (2) is protected against any changes. The path for the storage location is not displayed. You can only see the data carrier SAP SYSTEM.