Reading Standard Reports from Archives

You can use Report Painter reports and line item reports from the Cost Center Accounting (CO-OM-CCA) and Internal Orders components (CO-OM-OPA) to evaluate archives. Generally, the following reports can read the relevant data from any archive:

All Report Painter reports for table CCSS
The actual line item report for internal orders
The actual line item report for cost centers
Document display

The SAP system includes a variety of report and archiving object combinations. The standard system thus provides only a limited number of reports for given archiving objects. However, it is also possible to execute other reports for an archiving object.

Activities

Reading Report Painter Reports from the Archive via the Component

To execute a Report Painter report, choose Information system Report selection in the given component and select the desired report.
On the report selection screen, choose Data source.
On the following dialog box, select Read from archive and choose Continue.
On the following dialog box, enter the object from which you want to read the archived data.
Choose F4 Help to obtain a list of the archiving objects to which the report applies.
Choose Archive selection to determine the archive files for the report.
As in the standard transaction, you can start the report online or in a background job.

Reading Line Item Reports and Documents from the Archive via the Component

To execute a line item report or document display, choose Information system Report selection in the given component and select the desired line item report or document display.
On the report selection screen, choose Extras Data source .
On the following dialog box, select Archive as the data source.
On the following dialog box, enter the object from which you want to read the archived data.
Choose F4 Help to obtain a list of the archiving objects to which the report applies.
Choose Archive selection to determine the archive files for the report.
As in the standard transaction, you can start the report online or in a background job.

Note Note

As it is often unnecessary to enter further selection criteria when reading data from an archive, you can enter an asterisk (*) under Cost center and Order where required.

End of the note.

Reading Reports from Archive Administration from the Archive (SARA Transaction)

Under Object name, enter the archiving object (such as CO_COSTCTR) and choose Evaluate.
Choose F4 Help for the Read program field to list all the reports for the archiving object.
Choose and execute the required report.
Branch from the selection screen to the data source selection:
1. For Report Painter reports, choose Data source.
2. For line item reports or for document display, choose Extras Data source .
The archiving object is already defaulted. Choose Archive selection to determine the archive files for the report.
As in the standard transaction, you can start the report online or in a background job.

Assigning Reports to Archiving Objects

The SAP system stores the report assignments to the archiving objects. The assignment controls which objects appear in the F4 Help for the data sources and which reports appear for the read programs in archive administration.

A warning message appears if you choose an archiving object that is not assigned the relevant report or a report that is not assigned the relevant archiving object. You can ignore this warning message. You can execute the report if you wish, but you must bear in mind that incomplete data will be the result.

To view the assignments in the standard SAP system, see the ARCH_REPOW table.

Importing Standard Assignments

The ARCH_REPOW table is a Customizing table that also allows user-defined assignments. Standard assignments are provided therefore in client 000 only. You cannot use reports in other clients for reading data from the archive.

To import standard assignments to other clients, go to the SAP initial screen, choose Tools ABAP Workbench ABAP Editor , and enter and execute program ARCH_REPOW_IMPORT.
Enter CO_* as the archiving object.
Accept the default settings in the other fields (source client 000, report type RW).
Choose Execute.

Creating Custom Assignments

In principle, you can read data from given archiving objects even if the standard SAP system does not have the relevant combination of report and archiving object.

For Report Painter reports, the prerequisites are:
- The report applies to table CCSS
- The archiving object includes table COSP or COSS
  
  Tables COSP and COSS may also appear in the archiving object definitions as COSPA and COSSA.
Of course, you may also use custom reports to read archiving object data.
For line item reports, table COEP must be part of the archiving object. Table COEP may also appear in the archiving object definition as view COVP or COVPxy (where “x” and “y” stand for numerals).

If you want to work with previously unsupported assignments, enter these in table ARCH_REPOW in order to avoid confusion among end-users. In addition, you can include documentation justifying the use of the corresponding report for your own archive reading runs.

To enter a new assignment:

Start system transaction SM30.
Enter table ARCH_REPOW.
Choose Maintain.
Choose New entries to enter the new assignments.
Make the following entries:
1. Under Object name, enter the name of the archiving object.
2. Under Report type, enter:
  RW for Report Painter reports
  
  TR for line item reports
3. Under Program name, enter:
  The name of the report group for Report Painter reports
  
  KSB1 for the actual line item report for cost centers
  
  KOB1 for the actual line item report for internal orders
  
  KSB5 for document display
4. Leave the Activate archive selection field empty.

Standard Contents of Table ARCH_REPOW

Report	Program Name	Report Type	Object Name
Cost Center Actual Line Items	KSB1	TR	CO_ALLO_ST
CO Documents, Actual Costs	KSB5	TR	CO_ALLO_ST

Cost Center Actual Line Items	KSB1	TR	CO_CCTR_EP
CO Documents, Actual Costs	KSB5	TR	CO_CCTR_EP

Area: Cost elements	1AIP	RW	CO_CCTR_ID
Area: Statistical key figures	1SKL	RW	CO_CCTR_ID
Cost centers: Drilldown by Partner	1SHK	RW	CO_CCTR_ID
Cost centers: Actual/plan variance	1SIP	RW	CO_CCTR_ID
Area: Cost Centers	1KSL	RW	CO_CCTR_ID
Area: Activity types	1SLB	RW	CO_CCTR_ID
Cost Centers: Period Breakdown Actual/Plan	1SMA	RW	CO_CCTR_ID
Cost Center Actual Line Items	KSB1	TR	CO_CCTR_ID
CO Documents, Actual Costs	KSB5	TR	CO_CCTR_ID

Area: Cost elements	1AIP	RW	CO_CCTR_PL
Area: Statistical key figures	1KSL	RW	CO_CCTR_PL
Cost centers: Drilldown by Partner	1SHK	RW	CO_CCTR_PL
Cost centers: Actual/plan variance	1SIP	RW	CO_CCTR_PL
Area: Cost Centers	1SKL	RW	CO_CCTR_PL
Area: Activity types	1SLB	RW	CO_CCTR_PL
Cost Centers: Period Breakdown Actual/Plan	1SMA	RW	CO_CCTR_PL

Area: Cost elements	1AIP	RW	CO_COSTCTR
Area: Statistical key figures	1KSL	RW	CO_COSTCTR
Cost centers: Drilldown by Partner	1SHK	RW	CO_COSTCTR
Cost centers: Actual/plan variance	1SIP	RW	CO_COSTCTR
Area: Cost Centers	1SKL	RW	CO_COSTCTR
Area: Activity types	1SLB	RW	CO_COSTCTR
Cost Centers: Period Breakdown Actual/Plan	1SMA	RW	CO_COSTCTR

Cost Center Actual Line Items	KSB1	TR	CO_COSTCTR
CO Documents, Actual Costs	KSB5	TR	CO_COSTCTR

Order Actual Line Items	KOB1	TR	CO_ITEM
Cost Center Actual Line Items	KSB1	TR	CO_ITEM
CO Documents, Actual Costs	KSB5	TR	CO_ITEM

CO Documents, Actual Costs	KSB5	TR	CO_KSTRG

List: Orders	6L00	RW	CO_ORDER
List: Cost elements	6M00	RW	CO_ORDER
Order: Actual/plan variance	6O00	RW	CO_ORDER
Order: Drilldown by Partner	6O08	RW	CO_ORDER
Order: Drilldown by Period	6Z02	RW	CO_ORDER
Order Actual Line Items	KOB1	TR	CO_ORDER
CO Documents, Actual Costs	KSB5	TR	CO_ORDER