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 VAT Refunds: Line Items Locate this document in the navigation structure

Use

To enter and maintain VAT refund applications and periods, you can run the Electronic Data Transmission to Authorities administration report (transaction FOTV) and enter the return type 3 VAT Refund . The initial screen appears.

Features

On the initial screen, you can manually enter and edit line items for the VAT refund applications. The screen has the following sections:

  • Applications

  • Periods Assigned

  • Periods Not Assigned

For more information, see VAT Refunds: Reporting Data Selection and Application Creation .

You can edit the documents under the following three tabs:

  • Financial Accounting

  • Travel Expenses

  • Manual Documents

    Note Note

    The availability of functions for FI documents and travel documents is almost identical. Additional functions are available for manual documents.

    End of the note.
Functions available on all three tab pages:

Save

All changes you make on a tab page are saved in the database and a new version of the data is created. You can view all versions in Version Management.

Check

The system checks that the selected line items are complete. If information is missing, a dialog box with a respective message is displayed.

Change

You can change the values for the line items you have selected.

Flag as Deleted

Full deletion of line items is not possible due to versioning and auditability reasons. However, you can set the status of the line item to Flag for Deletion , so that it is not reported to the tax authority.

Reject

You can set this status if the tax authority rejects the line item in the tax notice.

Version Management

You can use Version Management to display and restore old versions of the data.

Functions available for manual documents only:

Create Line Item

You can manually create line items.

Copy Document to a New Version

If an application has been set to Rejected but contains manual documents that you want to copy to a new application, you can use this function to copy the line items to a new period and, thus, assign them to a new application.

Important Fields in Item Management

Status

The status indicates two things: whether a line item is complete or incomplete and whether it is to be regarded as being deleted or rejected. Click the Status icon to check whether the line items are complete.

Document Number + BAdI

Double-click the FI document number to jump to the FI document in the document display (transaction FB03 ).

Original is Required

Whether an original document is required depends on the threshold amount defined in Customizing. For more information, see Customizing for General Ledger Accounting (New) under   Periodic Processing   Report   Electronic Communication with Authorities   Define Parameters for Electronic Communication with Authorities   .

Double-click the original, scanned document to view it.

Note Note

Technically, the system calls a BAdI, in which you can define the logic for displaying the electronic document. In the standard delivery, the BAdI offers for FI documents a branch to Generic Object Services .

End of the note.

Orig. Transferred

You can use this field to store whether the physical original document was submitted upon request by the tax authority.

Changed

Whenever an item is modified and saved, the system automatically sets this field.