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 Creating or Changing Master Data Groups Locate this document in the navigation structure

Prerequisites

You want to create new master data groups or change existing ones.

Procedure

  1. In the master data menu of the given application component, choose   Master data   <object> group   Create   or Change.

  2. Enter the group you wish to change or create.

  3. If you are creating a new group, you can use an existing group as a template. The template group can belong to the same controlling area , or chart of accounts , or different ones.

    1. If you are using reference groups from the same controlling area , assign a new name to the new group. The highest node contains the group names entered. The existing structure is appended to the highest node. This means that every change to the original automatically affects the copy.

    2. If you are using a reference group from a different controlling area , you may use the same name for the new group. The entire structure is copied into the current controlling area. It retains the same name. The copy and the original are two separate structures.

    3. If a subgroup (node) already exists with the same name you have selected for the new group, the system asks whether you want the existing group to be overwritten by the new group or whether the copying should be aborted (see: Copying Master Data Groups ).

  4. Choose Hierarchy.

  5. You can create your groups successively in the group structure display.

  6. To do so, select the node from which you want to extend the group, and choose Insert at same level or Insert at lower level .

  7. At the required location in the tree structure, the system displays fields in which you can enter a name and description for the new subgroup (node).

  8. You can use the F4 help to make your entries.

  9. Then choose Enter or Accept change .

  10. To assign individual values to an end node, select the node and choose Insert <object> (for example, Insert cost center ) .

  11. So long as the structure is not the standard hierarchy for Cost Center Accounting or Activity-Based Costing, the system displays fields in which you can enter the From-value and the To-value .

    You can use the F4 help to make your entries.

  12. Choose Accept change.

  13. The system either displays the individual values assigned and their descriptions, or issues a message that the individual values do not exist.

  14. To create or change groups belonging to an object (such as a cost element or cost center), you can assign a selection variant to an end node (see: Selection Variants ). Proceed as follows:

    1. Position your cursor on an end node.

    2. Choose Insert <object>group at lower level and enter the name of the selection variant , or choose this variant using input help.

    3. Choose Enter .

    4. To change the selection variant, simply double-click on it. You can reassign selection variants just as you reassigned groups.

    5. To display a list of the master data for a selection variant, position your cursor on the selection variant and choose   Extras   Break down selection variant.   In a dialog box the system displays a list of the corresponding master data.

    ( )

    When you are creating or changing groups you can not create any new selection variants.

  16. Save your structure.

Note Note

If you are processing the standard hierarchy or a hierarchy group of cost centers or business processes, you can also create or change the master data of cost centers or business processes.

See

Processing the Standard Hierarchy Using Group Maintenance

(Cost Center Accounting)

Processing the Standard Hierarchy Using Group Maintenance

(Activity-Based Costing)

End of the note.