Selection variants combine several selection criteria and simplify finding documents. You save several search criteria in one template. You can use this template to avoid entering often-used individual search criteria on various tab pages.
We recommend you enter several search criteria for documents find.
The type of selection variants, either general standard variants or user-specific, is dependent on which users can use them.
Standard Variants
A standard variant is a selection variant that any user can allocate before a document find.
User Variants
A user variant can only be allocated to the user before the document find that created selection variant.
Creating Selection Variants
Choose
.You see the Find document: selection criteria screen
Enter the search criteria on tab page, for example Classification , Texts .
Choose ( ) Save selection variants .
You see the Save selection criteria dialog box.
Enter a technical name and a description.
You can also set the indicator User-specific . In this case you can use the selection variants.
Save the selection variants.
The Find document: Selection criteria screen reappears. You can now start the document find function.
Choosing Selection Variants
Choose
.You see the Find Document: Search criteria
Choose ( ) Choose selection variants .
You see the Choose selection criteria dialog box.
Position the cursor on the selection variants and choose Copy .
The system copies the selection criteria into the tab page.
The Find document: Selection criteria reappears. You can now start the document find function.
Note
You can reset all the search data by choosing ( ) Reset selection criteria .
Displaying the Overview of Selection Variants
Choose
.You see the Find Document: Selection criteria .
Choose
.A list appears that contains all the Standard variants .
You can list the User variants by choosing User variants .
Note
You can delete individual selection variant on these lists.