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Function documentationStorage of Data in Storage Systems Using the Knowledge Provider Locate this document in the navigation structure

 

We use the term secure storage area to define a storage location that, for security reasons, cannot be accessed using the file manager of the front-end computer. The storage data is displayed in the document info record only in the storage category. The path in the file system and the file name are not displayed. Original files that are stored in a secure storage area can only be processed using document management (DM).

You can use the storage system as a secure area. The secure area is where data is transported to using the Knowledge Provider. The data transfer is done using the SAP HTTP Content Server interface. This interface ensures that communication with external storage systems only uses industry standards such as HTTP and BAPIs. This can also ensure that your storage system operates correctly in Internet and intranet environments.

For more information, see the SAP Library under SAP Knowledge Provider.

Note Note

For document management on the PLM Web UI, original application files must be stored using the Knowledge Provider.

For document management on the SAP GUI, you can also check in and store original application files in secure areas that are managed by document management (see Storage in Secure Areas of Document Management).

Functions such as document search on the Internet only work when the original application files are checked in and stored in the Content Repository of the Knowledge Provider.

End of the note.

Prerequisites

Define a document type that uses the Knowledge Provider for check-in and storage of the original application files. In Customizing for Document Management, set the indicator for Storage via Knowledge Provider.

The settings for storage of the original application files in storage systems are defined in Customizing under   Document Management   General Data   Settings for Storage Systems  .

The following overview shows the required settings:

Settings

Customizing Activity

Define the storage systems (for example, HTTP content server)..

Maintain Storage System

Separate the storage system into several storage categories.

These create different views of the storage system and allow for structured storage.

Maintain Storage Category

Select the MIME types of original application files that support a full text search.

Create MIME Types for Full-Text Search

Features

  • If the original application file was already stored in a storage category, the system stores it in the same one again.

  • If you are storing a file for the first time in a secure area, the system checks if you have been assigned a user profile that has settings for processing the original application files. This profile is maintained in Customizing for Document Management and contains the default values for the storage category.

  • If no storage category can be determined, the system displays a dialog box of all the possible storage categories. You can select one storage category.

Activities

Storage of Originals Using KPro on SAP GUI

  1. Edit the document either on the Basic data screen, Originals screen area, or on the Originals tab page.

  2. Select the original application file that you want to check into the secure area for storage.

  3. Choose Check in original (Check in original).

  4. Choose a storage category in the dialog box if necessary and .

    When the system has transported the original application file to the storage category, the icon for the original application file will change automatically to .

  5. Save your document.

Storage of Originals Using KPro on PLM Web UI

For more information, see the following: