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Use

Manual cost allocation involves posting secondary costs manually. The system credits a sender object (for example, a cost center) and debits a receiver object (for example, an order). Until now, you could only use automatic methods for cost allocation (such as assessment or distribution (see: Assessment , Distribution ).

You can use manual allocation to:

  • Avoid the need for complicated Customizing settings for simple allocations

  • Manually transfer external data

  • Make simple adjustments to incorrect secondary postings.

Note, however, that you then lost the information regarding the value flow, as the system starts a new process chain with manual allocation (see example).

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You should not, however, confuse manual cost allocation with a reversal in the conventional sense. If you reverse automatic allocations that were subsequently manually adjusted, the system ignores the manual allocations during the reversal. You must manually reverse these manual allocations one at a time.

Features

You can use manual cost allocation to allocate primary and secondary cost element categories . You can use all cost element categories that may be used for allocations within Controlling. An exception to this is category 43 (allocation of activities/processes) which may only be used for activity allocation.

Note Note

If you manually repots an accrual cost element, the system will ignore the corresponding values during a subsequent accrual calculation.

End of the note.

Restrictions

You can only use manual cost allocation for actual postings. It is not possible to copy data records that were generated using manual cost allocation into plan data.

The system does not currently support the transfer of mass data.

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During an assessment, the "Energy" cost center incorrectly allocated automatically heating costs of 1,000 USD to the trade fair order. These costs should have been allocated to the "General Administration" cost center. In this case you can use manual allocation to make the necessary adjustments. You should proceed as follows:

1. Manually allocate the heating costs of 1,000 USD again, this time, however, negative, from the "Energy" cost center to the trade fair order.

2. Then allocate the 1,000 USD manually to the "General Administration" cost center. This ensures that the receiver cost center recognizes the "Energy" cost center as the sender.

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If you execute an automatic assessment or allocation after executing a manual allocation, note that the cost elements used for the manual allocation must be stored in the corresponding allocation structure for assessment or accrual calculation.

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If in the above example you manually allocate the heating costs of 1,000 USD directly from the trade fair order to the "General administration" cost center, the system does not recognize the "Energy" as the original sender.

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The manual allocation from the trade fair order to the "General administration" cost center occurs without reference to previous postings. This means that the system cannot display internal business volume, even if the "Energy" cost center and the "General administration" cost center belong to the same cost center group.

Activities

  • To enter a manual allocation, from the relevant application menu, choose   Actual postings   Manual cost allocation   Enter  

  • To display a manual allocation, from the relevant application menu, choose   Actual postings   Manual cost allocation   Display  

  • To reverse a manual allocation, from the relevant application menu, choose   Actual postings   Manual cost allocation   Reverse  

See also:

Entering Manual Actual Postings

Displaying Manual Actual Postings

Reversing Manual Actual Postings

Receivers of Manual Actual Postings