Official Document Numbering - SAP Documentation

Use

In some countries, you have to assign official document numbers to outgoing documents at business place level.

Prerequisites

You have maintained your number groups and number ranges in Customizing.

Depending on the country with which you are working, you must also have maintained other data, such as document types or tax codes.

Features

By linking either the number range groups or the number ranges to the business place, the system is able to control the official document numbers issued, and to keep track of the documents issued and the payments received, for each business place.

Note Note

In Argentina , there is an organizational unit called the branch , which is below company code level, like the business place, but which is used solely for the purpose of document numbering.

End of the note.

Activities

In order for the system to be able to issue official document numbers at business place level, you have to assign either your number range groups or your number ranges to a combination of the company code and the business place. Depending on the country with which you are working, you have to make further assignments, such as to different document types or tax codes. To make these settings, access the relevant activity in Customizing:

Brazil	Cross-Application Components General Application Components Nota Fiscal Output Define Nota Fiscal Numbers and Form Sizes
Philippines	Cross-Application Components General Application Functions Cross-Application Document Numbering Philippines Document Numbering Assign Number Ranges to Business Places
Taiwan	Cross-ApplicationComponents General Application Functions Cross-Application Document Numbering Taiwan Assign Number Range to Business Place
Thailand	Cross-ApplicationComponents General Application Functions Cross-Application Document Numbering Thailand Define Numbering Group for Tax Invoice (Input Tax)/ Define Numbering Group for Tax Invoice (Output Tax)

When you create a customer invoice, the system uses the business place to call a valid official document number that is stored in the system through your Customizing settings, and automatically records this number in the system document’s Reference field.

For detailed information on how the business place is used for official document numbering, refer to the country-specific documentation in the SAP Library.