Executing Document Display Online

1. To call up the document display for plan and actual postings in the Cost Center Accounting or Activity-Based Costing initial screen, choose  Information System Report selection , then  Line Items Controlling Documents, Actual Costs .

2. Enter the document number in the initial screen for document display, or choose Possible entries to find a number.

If you use the entry help, you can search for a document number in the Document Number dialog box according to the following criteria:

– By document date

– By posting date

– By posting periods in fiscal year

– By original document number

If you know the reference company code, you can enter this as an additional search aid.

3. In order to determine the data presentation in the document display, choose a standard display variant under Display variant or define your own variant (see: Selecting Display Variants ).

4. If you require fast performance when calling up document displays, choose Further settings and activate the Variant fields only indicator in the dialog box. This means that you can make only limited changes to the selected display variant in the document display. The number of fields offered for selection in display variant definition is thereby reduced.

If you require the full range of variant definition, leave the Variant fields only indicator deactivated.

5. You can set the number of selected entries to a maximum limit. To do so, choose Further settings and enter under Maximum number of hits the maximum number of rows to be read from the database. In this way, you can greatly reduce the waiting times for processing.

6. The following functions are also available on the initial screen:

– Selection options offers you more options for entering objects and object intervals (see: Determining Selection Options ).

– You can delete entries for individual selection rows or all entries for the selection (see: Deleting Selections ).

– You can limit the selection further by value types, actual versions, and other selection criteria (see: Selecting Value Types , Setting Actual Versions , Specifying Additional Selection Criteria ).

– You can save your entries in a variant in the initial screen and get them again when you next call up the initial screen (see: Maintaining Variants ).

– You can read line items from the archive (see: Reading Standard Reports From Archives ). To do so, choose  Extras Data source .

7. To display the document display online, choose Execute or Execute program .

To display the document display online and print it immediately, choose  Program Execute and print . If you execute the report, you can also print it later from the display screen.

For more information on the functions in the basic list for displaying documents, see Basic List for Document Display .