Organizing Lists with Multiple Pages

If your list is too large to be displayed on one page, the width of the columns is automatically reduced to the size of the type area. The height of the list is not changed; the printout contains as many pages as are required for the complete list.

You can specify how you want to split the information from the list across the various pages.

Repeat column header
If the width of the paper is sufficient, but the height of the paper is not, you can specify whether the column header is to appear on every page.
Fit to page
If the list is only slightly larger than the paper, you can reduce the size so that it fits on one page.
Spread list across multiple pages
If you want to spread the list over multiple pages, you specify whether the column header is to appear on every subsequent page. You also specify whether columns that are defined as fixed columns are to be repeated on subsequent adjacent pages.

Procedure

To spread the list information across multiple pages, open the Settings dialog box.
Choose the Print Version tab.
Choose one of the following options in the Scaling area:

Spreading the List Across Multiple Pages

If the list...	Choose...
... is only slightly larger than the paper in both width and height	Fit to page
... fits to the width of one page, but must be spread across multiple pages due to the height	Fit to Page Width
... is too large for one page in both width and height	Poster

Use the indicators for the relevant options to specify which information is to be repeated on the subsequent pages:

Repeating Information

To...	Set the following indicator...
repeat the column header on every subsequent page below	Repeat Column Headers
repeat fixed columns on every subsequent page to the right	Repeat Key Columns

Apply your settings to the list as required.