Examples of the Uses of Document Management

The following examples show some of the uses of document management in different areas of a company.

In the design office, document management can be used to manage drawings.

All design drawings can be linked to material masters.

Using classification functions, you can search for an assembly and copy the drawing of the assembly to a CAD system (via the CAD interface).

Companies that process complex documents can use document structures to organize these documents. All documents and texts that are logically connected can be grouped together in one document structure.

A routing contains the sequence of operations for manufacturing a product.

Documents can be allocated to the operations in a routing as production resources/tools. These documents may be used, for example, to describe the specifications of a product, or to store inspection requirements.

The following graphic shows the allocation of documents to operations.

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Documents can be linked to projects.

You can use the document hierarchy to represent individual product folders that are given to the product administrators responsible.

Using the status management functions, you can determine that a project folder is only released when all the documents in the folder (for example, drawings, documentation) are released.