Broadcasting by E-Mail 

Use

If the distribution type is Broadcast E-Mail, the broadcasting wizard sends the document in the selected format by e-mail to the specified recipients. You make the relevant settings for broadcasting by e-mail in the Enter E-Mail Message step.

Features

Enter E-Mail Message

In the Enter E-Mail Message step, you make the following settings:

●     E-Mail Addresses

Enter the e-mail addresses of the recipients, separated by semicolons, or select them by choosing  Last Selected Values.

In order to send e-mails to a distribution list, the distribution list has to be recognized on the SMTP server with a valid e-mail address (SMTP address). The e-mail is sent to the distribution list when this e-mail address is specified under E-Mail Addresses in the broadcast setting.

Example (Microsoft Exchange/Microsoft Outlook)

The Microsoft Outlook address book contains the global distribution list "DL EMEA EMPLOYEES". In the properties of the distribution list, the SMTP address is "DL_EMEA_EMPLOYEES@exchange.myCompany.com". If you specify this SMTP address as the e-mail address in the broadcast setting, the system sends the e-mail to all recipients on the distribution list.

You can encrypt or sign e-mails that are broadcast using a SMTP server. To do this, you have to set up a Secure E-Mail Proxy. Consult your system administrator if necessary.

●     Subject

Enter a subject line for the e-mail. The text can contain up to 50 characters.

●     Importance

Select the importance you want to attach to the e-mail (low, medium, high).

●     Content

Enter text for the contents of the e-mail. When online links are sent, the system automatically adds a link to the text of the e-mail.

You can either execute the broadcast setting here or continue to schedule the setting in the wizard.