Editing and Approving Time Records

After rollup has been run, supervisors can review, edit, and approve the summarized labor records of the users in the cost centers they supervise. The system can be set up to also allow operators to review and edit their time records. These actions can be performed in the Supervisor Time Edit and Approval activity (Supervisor Time Edit and Approval).

Supervisor and User Modes

The Supervisor Time Edit and Approval activity supports the following modes:

Supervisor
User

You choose an activity mode by setting up the ACTIVITY_MODE activity rule to SUPERVISOR or USER correspondingly in Activity Maintenance (see Activity Maintenance).

Depending on the mode, different fields are displayed in the activity and you can perform different tasks with time records.

Note Note

You can have both Supervisor and User modes available in the system simultaneously. For this, in Activity Maintenance, create a copy of the Supervisor Time Edit and Approval (LT260) activity with a new name and change the mode for your activity. If required, you can also change its description. After saving the changes, add permissions for the new activity to the desired user group on the Permissions tab page of the User Group Maintenance activity.

End of the note.

In the User mode, operators can view and edit their summarized labor records. They can correct or add missing indirect labor information after rollup. The records are grouped by clock-in/clock-out date.

In the Supervisor mode, cost center supervisors can review and edit summarized labor records of their supervised users.

Caution Caution

You must be a supervisor of the cost center to view the other user’s records in this mode.

End of the caution.

After the records have been reviewed, cost center supervisor approves them. Approved records can be exported to SAP ERP.

Note that if the USER_ACCEPT_REQ activity rule is set to YES, user must accept the New labor records before the supervisor can approve them.

The status of approved records that are successfully transferred to SAP ERP is changed to Exported. The exported labor records can be also reviewed but they cannot be edited in SAP ME.

In the Supervisor mode, you can review the following data:

On the Main tab page, summarized labor records for supervised users
On the User Labor Time Summary screen, details for the selected labor record
On the Edit Employee Labor Summary Record screen, user’s labor records for a specific day
Summarized labor time distributed among the predefined activities in the Collect Work Time activity

In the User mode, you can review the following data:

On the Main tab page, your summarized labor records
On the User Labor Time Summary screen, your details for the selected labor record
On the User Summary Record screen, a portion of your labor record on a specific day between specific clock-in and clock-out
Summarized labor data you have collected in the Collect Work Time activity

In the Supervisor mode, you can perform the following actions with labor records:

Approve or unapprove labor records
Adjust a user’s clock-in or clock-out time
Insert missing day
Add and edit or delete a particular direct or indirect labor record
Add or edit distributed labor times collected in the Collect Work Time activity

In the User mode, you can perform the following actions with labor records:

Review your summarized labor data
Create new and delete existing indirect labor record
Accept direct labor data before your supervisor approval
Note that after your labor records have been approved by your supervisor, you cannot edit them.
Add or edit distributed times

Note that six distributed labor time input fields are displayed with the default labels and units unless you have defined specific labels in Standard Value Key Maintenance and time units in Scheduling Standards Maintenance (see Standard Value Key Maintenance and Scheduling Standards Maintenance).

Approval States of Labor Records

By the approval state of the labor record, you can easily identify labor records that require your review. There are the following approval states:

Approval State	Definition
New	Labor records to be approved or unapproved by supervisor
Accepted	Labor records that have been accepted by the supervised user in the User mode
Unapproved	Labor records that have been unapproved by supervisor
Approved	Labor records that have been approved by supervisor