Use

You use a context to define the conditions for document distribution using recipient lists. For example, you want to distribute a version that has just been created to different recipients from a version that has already been released.

Integration

You allocate the context to a recipient list. By entering a context, you can limit the number of recipient lists that are considered when you start the document distribution. The document is only sent to those recipients for whom the chosen context has been maintained in the recipient list.

If you enter the special character * in the context field, all the recipient lists are taken into account. Even the recipient lists that a specific context has been allocated to are taken into account.

Prerequisites

You must have defined the context in Customizing for the Document Management System , under  Document distribution Context Define context .

If you only want recipient lists with a specific context to be taken into account when you distribute documents automatically following a certain event, you must make the appropriate settings in Customizing for the Document Management System , under  Document distribution Context Allocate context to an event .

Features

You set the conditions for distribution when you define the context. You decide:

You can overwrite this when you distribute manually.

This default value is set in Customizing when you define the context.

If you start the distribution manually, you can enter several recipients with different distribution types for the distribution order. The Send confirmation of receipt indicator allows you to determine whether a confirmation of receipt should be sent to the person responsible - provided that the distribution type supports a confirmation.

Where a confirmation of receipt is concerned, the recipient must confirm receipt, for example by sending the confirmation of receipt back to the person responsible. The person responsible then sets the status of the distribution package in the distribution order log to Receipt confirmed.

This default value is set in Customizing when you define the context.

If you start the distribution manually, you can enter several recipients with different distribution types for the distribution order. The Control output indicator allows you to determine whether the check takes place or not - provided that the distribution type supports a check of this nature.

The manual check is useful, for example, if the output is on paper and you want to check whether the printing process was successful.

Determining the Recipient List According to Context

When the document distribution is started (manually or automatically), the system determines the recipient list according to the context.

If you start the distribution manually, you can determine the context for the recipient lists.

The document distribution can be started automatically when a certain event (status change) takes place in SAP Business Workflow. You can use a context to determine who receives the document(s) by allocating a context to the event and entering this context in the recipient list. When the distribution is started, the system takes into account all the recipient lists with the context that you have allocated to the event.

If you have not allocated a context to the event in Customizing, the system sends the document(s) to the standard recipient list.

See also: Starting the Distribution

Activities

If you create or change a recipient list, enter the desired context.