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 Changing Master Data In Collective Processing Locate this document in the navigation structure

Use

Collective processing enables the expert to process the data efficiently for the management of master data for internal orders.

Prerequisites

You are authorized to change master data. If you do not have this authorization, you can select the Request For Master Data Change In The Intranet directly from the application.

Collective Processing Structure

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Procedure

Access from the Order Manager

You have been working in the Order Manager and have selected orders there.

You have chosen Collective processing.

If you selected single columns as well as the internal orders that were selected by row, then these columns are available in collective processing and are changeable (providing they are allowed to be changed).

If you did not select any special columns, then the predefined columns are available in collective processing.

For more information on the Order Manager, see Working In The Order Manager .

Direct Access Via The SAP Easy Access Menu

  1. Choose   Accounting   Controlling   Internal Orders   Master Data   Special Functions   Collective Processing   Manually.  

  2. Enter a selection variant.

    This takes you to collective processing.

Note Note

By row, select the internal orders to be changed.

You select more than one internal order at the same time by selecting the internal orders in the list with the mouse, by row.

End of the note.

  1. Enter new data that is to be changed in the selected internal orders, under New values in the columns.

  2. In New values , select the columns that contain the data to be replaced.

  3. Choose Change field values.

    The system replaces the data in the selected columns of the selected internal orders.

Note Note

You can process a block of up to one hundred internal orders at a time.

End of the note.

You also have the following options:

  • Only change the field when it has a certain current value

    Choose Restrictions on/off, and enter the new value in the first row. Enter the value to be replaced in the second row Replace only.

  • Select fields

    You can insert more fields for processing.

  • Store formulas for the automatic replacement of numerical values

  1. Choose Enter formulas/FORM routines.

  2. Store a descriptive short text for the formula.

  3. Choose ABAP.

  4. Define a formula.

  5. Save your entries.

Example

You want to increase the estimated costs in all the selected orders by 10%.

  • Display previous value

    Providing you do not leave the transaction after changing the values, you can display the previous values by choosing Old values on/off. To display database changes (such as changes made by other users in the meantime), choose Refresh.

  • Undo changes

    Providing you do not leave the transaction after changing the values, you can recreate the previous values by choosing Undo changes.

  • Test changes

    Before saving, you can test whether the required changes are possible. Some master data may be exempt from the change in some of the internal orders, and therefore cannot be changed. To do so, choose Test changes. This function may last as long as the saving function, as the system makes the same checks during testing. The system highlights in color master data that cannot be changed.

  1. Save your entries.

    You can decide whether to save

  • The changes you made to the internal orders currently selected,

  • Or the changes that you made during all of processing (without leaving collective processing).

The system checks the changed data for consistency. The system does not allow changes that would create data inconsistency, instead it records these in the log. The system highlights in color master data that cannot be changed.

Result

You have changed the master data for more than one internal order.