Defining Periodic Reposting - SAP Documentation

Use

To allocate telephone costs, you should use the periodic repostingallocation method. Periodic reposting has the advantage of requiring very little runtime to operate.

Periodic reposting uses the original cost element, meaning the primary cost element remains intact. When you allocate telephone costs, the allocating cost center is unimportant for the receiving cost centers. The system therefore stores data records for periodic reposting in a way that uses less memory than for, say, distribution. The sender cost center is not updated with this method.

To allocate telephone costs in Controlling (CO), you can use the following allocation methods:

● Periodic reposting

Distribution

Assessment

The allocation methods differ in the manner they transfer information from external accounting to internal accounting.

Procedure

To define a periodic reposting, carry out the following steps:

Create a cycle.

Create segments for the cycle.

Specify the tracing factors.

Creating Cycles

In the initial screen for Cost Center Accounting, choose Period-end closing → Single functions → Periodic reposting. Reposting

In the Periodic Reposting initial screen, choose Extras → Create cycle

This graphic is explained in the accompanying text.

You can also create the cycles you require in the Implementation Guide (IMG) for Cost Center Accounting. Under Actual Postings → Period-End Closing → Periodic Repostings, choose the IMG activity Define Periodic Repostings In the dialog box, choose Create Actual Periodic Reposting

Enter a name for the cycle (such astel01).

Enter a starting date for the cycle.

Choose Execute to go to the entry screen for cycle header data.

Enter the date marking the end of the validity period for the cycle.

Enter a descriptive text for the cycle (such asPer.Reposting Telephone Costs).

Deactivate the Iterative indicator because no sender/receiver relationships appear during allocation of telephone costs.

Creating Segments

To create a segment, choose Attach Segment .

Enter a name for the segment (such as0001).

Enter a descriptive text for the segment (such asCredit C ctr 4712).

Accept the default settings for sender values and tracing factors.

The posted actual values that were posted on the sender are to be allocated in full to the receivers. Therefore, you choose rule 1, Posted amounts and a Portion of 100%. In addition, you accept the default setting Actual values .

The tracing factor for periodic reposting is the number of telephone calls carried out by the receiver cost centers. These are variable portions. Therefore, under Tracing factors , you accept rule 1, Variable portions .

Since you are using a variable receiver tracing factor that is based on statistical key figures, enter a5under Type of variable portions (actual statistical key figure). You save the statistical key figure representing the number of telephone calls in the next step, “Determining Tracing Factors”.

Under Scaling negative tracing factors , accept the default setting of1(no scaling).

In the group Allocation characteristics , enter the sender cost center and its cost element (such as your collection cost center4712and cost element473120(telephone call units)).

Enter the cost centers acting as receivers (such as4713, 4714).

Defining Tracing Factors

Choose Tracing factors to go to the Tracing Factors initial screen.

The default settings in the Segment name, Type of variable portions , and Scaling negative tracing factors are taken from the segment entries.

Under Selection criteria , enter the statistical key figures serving as the basis of the periodic reposting. Enter your statistical key figuretel. This represents the number of telephone calls made from the receiver cost centers.

Save your entries.

This graphic is explained in the accompanying text.

You can specify the fields for sender and receiver data that are to be in the segment, and in the tracing factors in the Implementation Guide (IMG) for Cost Center Accounting. Choose Actual Postings Period-End Closing Periodic Repostings Define Sender/Receiver Types for Periodic Reposting

This graphic is explained in the accompanying text.

For more information on creating cycles, see the IMG for Cost Center Accounting under Actual Postings ® Period-End Closing → Periodic Repostings → Define Periodic Repostings and under Definition of Periodic Repostings or Period-Based Allocations.