Definition

A list in which recipients are allocated to one or more documents.

If you want to send the document(s) to more than one recipient, you can group these recipients together in a recipient list. When you start the distribution, the system determines these recipients automatically from this allocation.

Use

You determine the following in the recipient list:

The recipients can be determined automatically from the existing recipient list. You can limit the number of recipient lists that are considered when you start the document distribution by entering a Context .

Structure

The following data, for example, is managed in a recipient list:

Recipient list identification number

The recipient list ID groups together all the recipients who have been allocated to one or more documents.

Identification as standard recipient list

Documents are sent automatically to standard recipient lists if the distribution is initiated in the background by an event, or if you explicitly state that the documents should be sent to the standard recipient list when you start the distribution.

You can maintain one standard recipient list for each document. This list applies to all document parts and versions of a document.

If you want to define another list as the standard recipient list for a document, you can withdraw the original list as the standard.

( )

When you set the standard recipient list indicator, all the recipient lists for the documents that are entered in this standard list are locked against changes. This ensures that no other recipient list can be defined as standard recipient list. This lock is withdrawn after you have saved the changes to the standard recipient list.

Description

You can enter a language-dependent description of up to 70 characters.

Context

Name of recipient

Recipient type (for example, user, SAPoffice recipient lists)

Number of copies that a recipient should receive

This entry is only for information purposes. If the documents are distributed automatically, only one copy is created.

Recipient inactive indicator

You can set this indicator if you want to exclude a recipient from the chosen recipient list. When you withdraw the indicator, the recipient receives the document on the next distribution.

Documents are identified in the recipient list by the document number and document type, irrespective of document parts and versions. This means that you do not have to make an entry for these two document key fields.

Integration

You can use a distribution order to send several documents. This order is then divided into a clear 1:1 document to recipient relationship for distribution.

You use Context to define the conditions under which the documents are to be sent to the recipients. If you allocate a context to the recipient list, the document(s) are only sent to certain recipient lists (for example, sales area).