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 Creating Funds Commitments Locate this document in the navigation structure

Procedure

  1. Choose one of the following:

  •   Accounting   Controlling   Cost Center Accounting   Actual postings   Funds commitment   Create.  

  •   Accounting   Controlling   Internal orders   Actual postings   Funds commitment   Create.  

  •   Accounting   Controlling   Project System   Actual postings   Funds commitment   Create.  

The Create Funds Commitments screen appears.

  1. Enter data as required.

  • Document type

The document type categorizes your documents, and controls whether you can enter negative values for funds commitment (to display credits for example). See also : Document Type / Number Assignment )

  • Document date (issue date of the original document)

The system defaults today's date, but you can overwrite this if required.

  • Document number

If you specified an external number assignment for the funds commitment, enter the required document number here. You can define the number interval for the internal or external number assignment in the implementation guide for each application.

  1. You have the following options:

    1. If you want to enter more than one funds commitment item, then choose ( ) Fast entry.

      You can specify a reference to another funds commitment, as well as account assignments and an amount for each funds commitment item.

    2. If you want to enter a funds commitment item, then choose ( ) Detail screen.

      You can use all functions that are available for processing a funds commitment item.

  3. Enter data as required.

  • Order, WBS element or cost center.

The account assignment objects (order and WBS element) must have a status that allows the funds commitment business transaction.

For more information on status management, see General SAP Status Management .

( )

You need to specify another true account assignment object (such as a cost center) for statistical internal orders or WBS elements. The system does not debit these with costs, but records the values for information purposes only.

  • On the Detail screen enter the following information if required:

  • Cost center

The cost center account assignment object does not have status management.

  • Material or vendor .

If you know which material or which vendor is going to require the funds commitment, you can specify this. The system checks whether material or the vendor exist in the system.

  • Quantity and price

As an alternative to a funds commitment amount, you can enter a quantity and a unit price.

  1. Save your entries with ( ) .

Results

For internal number assignment, the system determines the document number when you save. The document number is used for posting the funds commitment.

During funds commitment, the system updates a cost commitment on the account assignment object. This update is independent of commitments management activation in Customizing for

  • Your controlling area

  • Your order type

  • Your cost center

A funds commitment that is assigned to a WBS element, a network, or an internal order is part of the active budget availability control. The funds commitment checks whether the available budget is still sufficient. The system includes defined tolerance limits below and above the budget.

If a specified tolerance limit is exceeded by a funds commitment, the system can trigger different actions when you save:

  • Warning

  • Mail to the order or project manager

  • Error message

For more information on availability control, see: Availability Control .