Scheduling an Application Sharing Session 

Use

This procedure describes how you schedule a meeting appointment in which you intend to use the RTC application sharing tool. You can schedule a meeting appointment directly from the Collaboration Launch Pad, your portal-based calendar, or in a Collaboration Room.

Alternatively, you can initiate an ad hoc (immediate) application sharing session, without scheduling a planned meeting appointment (see Starting an Application Sharing Session).

 

Prerequisites

·        You are logged on to the portal.

·        You have access to your calendar iView in the portal.

·        You have configured the mapping of your user credentials to your mail server (see Mapping Your User).

 

Procedures

Scheduling an Appointment from the Collaboration Launch Pad

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       1.      Open the Collaboration Launch Pad. See Working with the Collaboration Launch Pad (CLP).

       2.      Select the users you want to invite to the online meeting.

       3.      In the Collaboration Launch Pad, click the Collaboration menu, and then choose Create Appointment.

A window appears prompting you to enter the appointment details.

       4.      Specify the participants, the subject, location, start time, and end time. For details, see Create Appointment.

       5.      In the Online drop-down menu, choose Application Sharing.

       6.      Add attachments, if required.

       7.      Choose Send to create and send the meeting appointment.

Scheduling an Appointment from a Calendar

Instead of creating a scheduled appointment from the Collaboration Launch Pad, you may do so directly from your portal calendar in the Appointments and My Appointments iViews.

...

       1.      Enter the calendar iView through the portal.

Depending on how your portal is configured, these iViews may be accessible through a Collaboration Room (see Making Rooms Available in the Portal)

       2.      In the calendar, choose the day of the scheduled online meeting, and click Create Appointment.

A window appears prompting you to enter the appointment details.

       3.      Specify the participants, the subject, location, start time, and end time. For details, see Create Appointment.

       4.      In the Online drop-down menu, choose Application Sharing.

       5.      Add attachments, if required.

       6.      Choose Send to create and send the meeting appointment.

 

Result

When you create a scheduled meeting appointment, an e-mail is sent to all selected participants describing the appointment. Once a user accepts an appointment, the session is entered into the appropriate calendar.

The e-mail and meeting appointment include a URL, which the session host and participants can use to join the application sharing session. For more information, see Starting an Application Sharing Session.