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Changes in status are logged by the system. A document info record contains the following status information:

Status Information

SAP GUI

PLM Web UI

Comment

Current processing status

Basic Data screen

General Data tab page

The status is displayed in the Document Status field.

Complete status history

Status log

On any tab page, choose   Extras   Status log  . The current status is displayed in the first line.

Status History table on the Status tab page

This provides an overview of which statuses a document has already had. A log field informs you about any changes to the status.

Prerequisites

You can display the status log on the SAP GUI or the status history on the PLM Web UI only if the following conditions are met:

  • A status network is defined for the document type of the document.

  • You are in change or display mode for the document.

Log field

The log field can contain a short text up to 20 characters. The text is entered in a special dialog box. If the document status is defined to allow an entry to be made, the dialog box is displayed automatically after the status has been changed.

You can define for each document type which statuses require a log field entry in Customizing for Document Management under   Control Data   Define Document Types  , then Define document status. In this case the status process is documented.

The following types of log field entries are possible:

  • Entries that you may enter or must enter (depending on the document type)

  • Entries that are made by the system (independently of the document type)

For example, when you archive a document, the system creates a log field entry, as well as setting the status concerned.

Features

The status log (SAP GUI) and the status history (PLM Web UI) provide information such as the following:

  • Who set a status

  • Which digital signature was necessary

You can execute further additional functions such as the following:

  • Display user data of the user that set the status

  • Display information from the set digital signature

  • Print status log (SAP GUI) or status history (PLM Web UI)

The following graphic shows that the status log or status history provides important information in a very large status network about the process run and the current processing status.

This graphic is explained in the accompanying text.