Configuration 

Before you can use the process for billing between company codes, you must complete configuration.  For more information about the process, see Billing Between Company Codes

To make the settings for configuration, follow the steps described below:

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       1.      Create an internal customer (transaction XD01)in the supplying company code to represent the requesting company code.

       2.      Assign any sales organization of the requesting company code to the internal customer. In Customizing for Sales and Distribution, choose Billing → Intercompany Billing → Define Internal Sales Number by Sales Organization.

We recommend that you assign the internal customer to exactly one sales organization of the company code. Nevertheless, the internal customer represents the entire requesting company code.

       3.      If you use the Reconciliation Ledger or New GL with Real-Time Integration, then define clearing accounts and alternative reconciliation accounts for cross-company Controlling transactions using the resource-related intercompany billing (RRICB) process. In Customizing for Sales and Distribution, under Billing > Intercompany Billing > Resource-Related Intercompany Billing you can maintain settings in the following activities:

                            a.      Maintain Clearing Accounts for Company Codes

For company code combinations using billing between company codes, you must enter P&L accounts for credit and debit postings for both company codes and you must set the activation flag. Both company codes have to belong to the same controlling area and the P&L accounts must not be created as cost elements.

These clearing accounts are taken only for cross-company Controlling transactions between company codes entered in this activity. This is to ensure that no double postings occur in Financial Accounting within this process.

                            b.      Maintain Optional Account Determination

Optionally, you can maintain alternative reconciliation accounts.

These alternative reconciliation accounts are taken only for cross-company Controlling transactions between company codes entered in the activity Maintain Clearing Accounts for Company Codes. If no reconciliation account can be determined, the account determination is used.

       4.      Set up material determination and pricing in the supplying company code as you require for billing from the supplying to the requesting company code.

       5.      Set up a dynamic item process profile (DIP profile) with the new source Intercompany – Line Items. In Customizing for Sales and Distribution, choose Sales → Sales Documents → Customer Service → Service Quotation/Resource-Related Billing → Profiles for Resource-Related Billing/Quotation Creation. For more information, see Resource-Related Billing.

To ensure this information is available in the accounting documents and incoming invoice, you can set Business Area, Partner Business Area, Profit Center, and Partner Profit Center as relevant and choose No Summarization. Do not change Profit Center, or Partner Profit Center during this period, as this must be done at the beginning of the period when no postings to objects already exist.

To have these fields included in the accounting documents, you must implement SAP Note 1511354. After that you must use a specific sales order type for the internal sales order and a specific item category for the item in step 6 as described in the SAP Note.

       6.      Create an internal sales order with an item in the supplying company code for each requesting company code, and assign the DIP profile you created above to the item. You can use this internal sales order at any time. Alternatively, you can use contracts (transaction VA41) instead of sales orders (transaction VA01).

Ensure organizationally, that there is only one internal sales order at this point in time between the supplying and requesting company codes.

Carry out the following activities only if you want to send the billing document from the supplying company code to the requesting company code using the SAP Electronic Data Interchange (SAP-EDI) and post it there electronically. 

§         Set up EDI processing. For more information, see SAP Note 31126 or Customizing for Sales and Distribution under Billing → Intercompany Billing → Automatic Posting to Vendor Account (SAP-EDI).

§         Make the settings for invoice receipt, if necessary. For more information see the Customizing for Financial Accounting under
Accounts Receivable and Accounts Payable → Business Transactions → Incoming Invoices/Credit Memos → EDI.