Consumption-Relevant Counter-Reading Recording 

Use

You can use the consumption-relevant counter-reading recording for vehicles to:

●      Enter the counter readings (such as number of kilometers traveled or operating hours) for vehicles

●      Enter the consumed operating supplies (such as fuel or oil)

●      If necessary update material documents for vehicle consumption

●      If necessary determine rules for the average consumption and therefore control the entered consumption

Using the entered data the system calculates the consumption values of you vehicle.

Integration

The consumption-relevant counter-reading recording is part of the Fleet Management of Plant Maintenance (PM) and of Customer Service (CS).

Prerequisites

General Prerequisites

For information on the prerequisites for recording the consumption and the counter readings for vehicles in the system, see Fleet Management.

Prerequisites for the consumption control

●      You have created at least one fuel counter as well as a ‘primary counter’ that measures the distance traveled or the operating time.

●      In Customizing for Plant Maintenance and Customer Service you have defined the rules for the consumption control under Define Tolerance Check for the Consumption Control.

Enter the key for the tolerance created here in the piece of equipment on the tab page Vehicle – Technology under Consumption Check.

Prerequisites for the updating of material documents

●      In Customizing for Plant Maintenance and Customer Service you have defined the settings for updating the material documents under Consumption-Relevant Counter-Reading Updates. You have defined the following:

○       Auxiliary- and expendable material types for vehicles

○       Gas Station

○       Cost objects for the material posting

Enter the key for the goods movement created here in the piece of equipment on the tab page Vehicle – Technology under Material Consumption.

Prerequisite for Updating the Data in the PMIS

The vehicle consumption data is updated to a corresponding measurement document in the Plant Maintenance Information System (PMIS) when you save, as long as you have made the necessary settings in Customizing for Plant Maintenance and Customer Service under Configure Measurement Document Update.

You can use the vehicle consumption analysis to evaluate the corresponding standard information structure (S114).

For further information on updating, see Plant Maintenance Information System and Key Figures for Vehicle Consumption Analysis.

Features

You can call up the consumption transaction of a vehicle and enter a gas station. Depending on the way you enter, various functions are available.

Entry without gas station

You can see all consumption-relevant counters for the given vehicle, these are separated according to consumption and activity counters. Using indictors it is clear which functions have a counter (such as consumption-relevant counter, primary fuel or distance counter).

For these counters you can update the counter reading and, for example, enter the fuel consumption quantity or the distance traveled or the operating time. For the activity counter the last current counter reading is provided for information.

For the creation of counter readings you can activate consumption control this means the system checks the entered consumption data to see that the entries are within the permitted value ranges. The allowed range is determined from the previously entered values with the help of the average consumption.

The consumption control only checks the counter reading of the counters that are defined in Customizing of Plant Maintenance and Customer Service under Calculation Methods for Consumption Values for this vehicle. In most cases fuel and mileage are controlled. All other entries are accepted without checks.

Note that, for the consumption recording, delta values are recorded (for example, 50 I, 55 I, 52 I), for which counter readings become absolute values , that is, total counter readings are recorded (for example, 50 I, 105 I, 157 I).

Entry with gas station

In addition to the functions available to you when entering without tables you can update material documents when you enter with gas station.

If you enter the consumption for a vehicle using the counter reading recording (measurement reading entry) then this refers to a material withdrawal from the location ‘gas station’ for the relevant operating supply. For each consumption counter you can select additional operating supplies for which material documents are automatically generated when saving. You determine the material that the system should update, in Customizing (see prerequisites).

Reverse Measurement Documents and Material Documents

You can reverse all of the measurement and material documents that were created at one point in time.

Activities

Function	What You Should Know
Record consumption for vehicles	Use one of the following menu paths: ●      Logistics → Plant Maintenance → Management of Technical Objects → Equipment → Measuring Documents → Record Consumption for Vehicles ●      Logistics → Customer Service → Management of Technical Objects → Equipment → Measuring Documents → Record Consumption for Vehicles
Display consumption data of a vehicle	In the vehicle master record, call up the tab page Vehicles – Technology and choose  Vehicle Information. In the case of planned maintenance, the system displays the date of the next scheduled service.
Reverse Measurement Documents and Material Documents	In the Enter Usage for Vehicles transaction, enter a vehicle and, if required, the gas station. Choose Reverse Documents. Specify the time period for the documents that are to be deleted and choose Continue. You are taken to an overview of all of the documents where you can delete the documents. Note: You can only delete all documents created for one point in time all at once.