Settings for Printing Shop Papers (SAP Library

Settings for Printing Shop Papers

Purpose

This process describes what settings you must make in order to be able to print shop papers for notifications and orders. Shop papers are created using SAPscript forms. In the standard there are standard forms, whose layout you can adjust to meet your requirements.

You must make all your settings in Customizing:

For shop papers in plant maintenance and in customer service you can select the object-neutral access under Plant Maintenance and Customer Service → Maintenance and Service Processing → Basic Settings → Print Control For notifications enter the application area N (notifications), for orders enter the application area O (orders).

For shop papers in Quality Management, select Quality Management → Quality Notifications → Notification Processing → Print Control.

Prerequisites

You have installed a printer in the SAP system. You can find further information under Defining Devices for Frontend Printing.

Process Flow

Define the shop papers and their layout.

To do this, select Print Control → Define Shop Papers, Forms, Print Programs → Define Shop Papers.

The following keys exist for the field Shop Paper:

Key	Shop paper
10xx	Maintenance notification
15xx	Service notification
20xx	Maintenance and service orders
5xxx	Quality notification
9xxx	Namespace for customers

In the standard, the name in the field of the output program, that determines the underlying print program, is RIPRxxxx for plant maintenance and customer service, RQQMxxxx for quality management. You can find further information on print programs under print programs and forms.

In the archive-object ID field, specify one of the following document types:

Object category

Entry

Maintenance notification

PMONOTFPAP

Service notification

PMOSERVPAP

Maintenance and service orders

PMOWORKPAP

Quality notification (overview)

QMOLETTER2

Quality notification (item)

QMOLETTER3

Quality notification (complaints report)

QMOLETTER1

Determine which shop papers should be proposed for selection at printing.

To do this, select Print Control → Define Shop Papers, Forms, Print Programs → Assign Permitted Shop Papers.

Define the user-specific print defaults.

Define the shop papers to be printed depending on the user and specify how a shop paper should be output:

On a printer

The shop paper will be printed on the printer that is defined by the administrators.

As a fax

Enter the country code and the fax number for this.

In the optical memory ArchiveLink

In this case the shop paper is archived optically.

For this select Print Control → Define Printer → Set User-Specific Print Defaults. These settings are default values and can be changed during printing.

Activate print diversion for notifications and orders.

Using the print diversion, define special printers and print parameters for individual shop papers depending on certain field contents.

Select Print Control → Define Printer → Define Print Diversion and in a further step Print Diversion According to Field Contents.

Activate the delta print for orders.

This means that only the operations or components, that do not yet have the status printed, are printed.

To do this, select Define Shop Papers, Forms, Print Programs → Define Shop Papers. Enter O for orders as the application area.

Activate print online, if necessary for test purposes.

For this select Print Control → Activate Printing in Online Processing.

If you activate online processing, all the shop papers from the dialog program and not from the update program are printed. The settings that you make apply to all the clients.

You should use online printing only for test purposes, for example, for in-house development of print programs.

Object category	Entry
Maintenance notification	PMONOTFPAP
Service notification	PMOSERVPAP
Maintenance and service orders	PMOWORKPAP
Quality notification (overview)	QMOLETTER2
Quality notification (item)	QMOLETTER3
Quality notification (complaints report)	QMOLETTER1