Scenario

This example illustrates:

How you can create a funded program

How to maintain the derivation rule necessary for using the funded program in an FI posting

The effect the funded program and derivation rule have in the posting itself

Procedure

We will create funded program FP01. Proceed as follows:

First, activate the funded program as an account assignment element. To do this, go to the Public Sector Management Implementation Guide (IMG) and choose Basic Settings ® Activate Account Assignment Elements

In the resulting screen, check the Funded Program box and save your entry.

Next, create funded program FP01. To do this, go to the Public Sector Management section of the Easy Access menu and choose Funds Management ® Master Data ® Funded Program

The Maintain Funded Program screen appears.

Enter a designation for the funded program and specify the relevant FM area.

Choose Create.

The screen changes to Create Funded Program and the fields for the description, validity period, and authorization group can now accept input. Enter the relevant data and save your entries.

The dates are required entries. You cannot make postings using this funded program outside the date range specified.

Next, you need to define your derivation rule. This is done in the Public Sector Management Implementation Guide (IMG). Choose Funds Management Government ® Master Data ® Allocations to Account Assignments from Other Components ® Define Account Assignment Derivation

The FM Object Assignment Derivation Rule: Change Strategy screen appears.

Choose Create .

In the Create Step popup, check Derivation Rule .

In the FM Object Assignment Derivation Rule: Change Structure of Rule Definition screen, you make the following entries:

Source Field: WBS element

Target Field: Program in Funds Management

If you want to ensure that the system offers only real CO objects for this purpose, you need to check the Only use real CO objects box in transaction OFUP (in the Public Sector Management IMG, choose Funds Management Government ® Actual and Commitment Update/Integration ® General Settings ® Make Other Settings ).

Having saved your derivation rule, you must enter values for it. Choose Maintain Real Values .

In the resulting overview, enter a WBS element and Funded Program FP01.

Save your entry.

You are now ready to use this rule in posting documents. Here, we will look at posting a purchase invoice.

In the Easy Access menu, choose Accounting ® Financial Accounting ® Accounts Payable ® Document Entry ® Invoice

In the resulting screen, enter the following:

On the Basic Data tab:

Vendor

Amount

Invoice and Posting Dates

Relevant accounts and tax code

WBS element

The funded program is derived from the WBS element. However, it does not appear in the screen you see here.

When you save the document, the system issues a document number.

If you have activated the TRACE function in the derivation tool, the system tests all the derivations at this point and displays them. In our example, you would see that the system has derived Funded Program FP01 for the WBS element entered.

When you display the relevant FM document, a Funded Program field is displayed, with FP01 entered.