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  Opening/Closing Posting Periods in Funds Management Locate this document in the navigation structure

Use

You set this function in Funds Management when you are working with encumbrance tracking (fiscal year-based or period-based) in order to control any adjustments that need to be made to the selected encumbrance tracking.

You can also stipulate that internal commitments postings in Funds Management (such as earmarked funds) and commitments from other components (such as purchase orders from Materials Management ) can be posted in Funds Management . You do this as follows:

  • Opening the relevant posting periods in the appropriate fiscal year

  • Determining the relevant value types and FM account assignments in the open posting periods

    Caution Caution

    Note that all posting periods are closed as standard. To facilitate encumbrance tracking in Funds Management, you must open the relevant posting periods.

    End of the caution.

Features

You can use individual processing or mass processing when opening and closing posting periods. In both transactions, you determine the open posting periods the following parameters for each FM area:

  • Budget category (payment budget or commitment budget)

  • Fiscal year

  • Value type

  • FM account assignments (funds center, commitment item, fund)

  • Authorization group

    If you specify an authorization group, period-specific postings can only be executed for an employee subgroup whose authorization group is assigned in the authorization profile.

  • Posting periods (from – to)

Individual Maintenance

Individual processing makes it possible to create a very diverse selection of posting periods and value types in a table.

If you want to close an open period prematurely when using individual processing, you delete the corresponding table entry.

Mass Maintenance

Mass processing is suitable for defining simple rules. You use it to open or close posting periods for account assignment area.

If, when using mass processing, you want to close an open period prematurely, then enter the relevant account assignment area and set the indicator Delete definition from the entered criteria .

Activities

You execute the individual processing and mass processing of posting periods by choosing   Accounting   Public Sector Management   Funds Management   Additional Functions   Closing Operations   Open and Close Posting Periods / Fiscal Years   Individual Processingor Mass Processing   .

See also:

Example: Opening Posting Periods Selectively

Period-Based Encumbrance Tracking