Purpose

With this component you can map the requirements of government accounting (fiscal) when posting business transactions. You can also use the standard functions of Financial Accounting (FI). This is possible because, from a technical point of view, the request is simply a user interface relating to Funds Management (FM), which displays a combined, fiscal view of several FI documents. The user makes postings to an FM account assignment, rather than to a G/L account. The latter is normal for document entry in business accounting. The program automatically generates parked FI documents in the background. The program derives the required FI data (for example, the G/L account or the posting key) from the FM account assignment of the request.

Since the request is based on the document parking, the document entry can be interrupted at any stage. This makes it possible to map a large number of internal workflows. You can enter requests with an uncleared balance, or you can set up the system in such a way that requests are only saved if they are consistent.

Each employee is then assigned authorizations necessary for the individualprocessing steps of a request during system installation. This ensures the separation of request and execution.

You can use the SAP Business Workflow, to control the approval process for requests. You can map a multi-level approval, for example the "six eyes principle", using automated workflow control in the system.

Implementation Notes

You install these components if your organization’s accounting must meet specific requirements of your local authorities.

You define the extent to which you want to use the request functions in the Customizing of Funds Management in section Requests under Maintain Global Settings .

Integration

Once requests show the processing status complete , they participate in the active availability control and are updated. Updating means that existing funds commitments are reduced and the budget is debited.

Features

This component allows you to display a large number of business transactions in the system:

You can generate single and collective requests with each transaction. Single requests contain just one FI document, whereas collective requests can contain any number of FI documents. The common request number guarantees that the grouped FI documents show a common document, posting and conversion date, as well as identical document currencies and exchange dates.

In the Customizing of Funds Management Government , you can enter that the request number is not assigned automatically, but takes place at a later date. This makes sense if you want to transfer requests from previous procedures.

You can use payment or acceptance requests to map business transactions that lead to payments . There are special request categories for deductions of payment or acceptance requests

Clearing requests can be used for different types of clearings. Clearing involves an update between a revenue and an expenditure commitment item, without changing the amount of the cash balance. The deduction of a clearing request is entered as a clearing request with the indicator sign change .

The general payment request is entered in the system as a funds commitment (expenditure side), or as an estimated revenue (revenue side) with the special document type “General Request”.

Deferral, temporary waiver or remission of receivables are mapped using customer-defined request categories. You can choose whether you want the calculation of deferral interest to be executed on a daily, monthly, or yearly basis. You can calculate the interest on the basis of the amount currently due, or you can round up or round off the amount. You can also enter a minimum amount for the calculated deferral interest. Deferral interest will be charged only on the basis of this amount.

Standing requests can be entered for both payment and acceptance requests. They are a work-saving method of representing accounting transactions for payments of an identical amount, but which are due at different times.

You can use the remainder cleanup to post expected receivable losses separately at the end of the year and to identify them separately at fiscal year change or in the information system.