How To Update Data in Funds Management 
Use
The following topic uses examples to illustrate how you record data in Funds Management .
Example:
You post an invoice receipt relating to an earlier goods receipt. A payment later clears this invoice.
This means that the following postings are made in Financial Accounting :
Post invoice (= vendor expenditure)
Post payment (= check issue to bank)
A complete FM account assignment is specified in accordance with the valid derivation strategy for your client. For more information on account assignment derivation and manual entries, see Account Assignment Derivation .
The control data ( financial transaction and item category ) is addressed during the posting transaction. In such transfers, the system only creates line items online for the document lines for which you entered a commitment item with financial transaction 30, at the time of posting.
The amounts posted are displayed in the information system under particular value factors, such as expenditure or revenue items. This works in the following way:
Each time you enter a posting, various financial transactions are affected. For example, when you post an invoice on the credit side , transactions 30 and 60 are affected. Transaction 30 comes from an expenditure account (in which, for example, the commitment item “expenditure on materials” was defined) and transaction 60 from the “Payables” reconciliation account. The transaction with the higher number (60 in our example) determines in what column the value appears in the information system; in this case it would be the “Invoice” column. The transaction with the higher number (60 in our example) determines in what column the value appears in the information system; in this case it would be the “Invoice” column. You cannot change this assignment. The transaction with the lower number, and the item category determine the reporting row in which the amounts appear. The transaction with the lower number, and the item category determine the reporting row in which the amounts appear. They also appear in the information system under the commitment item posted to.
The graphic below shows how data is passed directly to Funds Management when an invoice receipt is posted.
Posting Incoming Invoice
If a payment is made in Financial Accounting , this is not recorded online in Funds Management , but is displayed in the Incoming Invoice (II) column.
If the invoices are completely cleared in Financial Accounting, the amount moves to the Payment (Paymt) column when you start program RFFMS200 , as shown in the graphic below. The row in the information system remains the same.
Post Payment
The graphic shows a gross posting. The discount is not recorded online in Funds Management . Program RFFMS200 moves the line item in Funds Management from the Invoice status to the Payment status and ignores the discount. However, you can distribute the discount amounts to the individual funds centers and commitment items using program SAPF181.
After the SAPF181 run, the Payment column shows the amount of 980 . The available value changes to 9,020 . Depending on what settings you have entered, the discount received figure is displayed either in a separate commitment item, or in the commitment item posted to.
The graphic below illustrates the process of recording actual data:
Update Functionality
It is vital that you maintain the G/L accounts relevant to Funds Management correctly. This means for example that you must assign the correct financial transactions to commitment items G/L accounts . If, for example, you define commitment items with the same transaction in all the G/L accounts, data cannot be recorded correctly in Funds Management.
Note
If the commitment/actual data is incorrect in Funds Management, or is wrongly displayed in the information system, you must reconstruct the actual data. For more information, read SAP Internal Data Transfer .
See also: