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Use

The allocation of original budget and budget updates can go through an approval process when using the SAP Business Workflow component. The standard system supports a multi-level approval procedure. In this procedure, it is possible to approve more than one document at one time.

Prerequisites

You enter the required settings in the SAP Business Workflow and Funds Management Government Customizing.

Activities

Settings

You must make the following settings:

  • Maintain your company-specific organizational structure

  • Assign the following standard tasks for approving and processing the documents of the organizational structure in the SAP Easy Access menu under   Tools   ABAP Workbench   Development   Workflow   Definition Tools   Tasks/Task Groups   Display   (transaction PFTC_DIS):

    • TS80500075 Approve parked documents together

    • TS50000041 Check parked documents

    • TS50000042 Cancel parked documents

    • TS50000043 Copy parked documents

  • To activate the workflow template, you must make the following entry in the event linkage table in the SAP Easy Access menu under   Tools   ABAP Workbench   Development   Workflow   Administration   Event Manager   Type Linkage   (transaction SWETYPV):

    Field

    Entry

    Object type

    FMBU

    Event

    CREATED

    User type

    WS50000014

    User FB

    SWW_WI_CREATE_VIA_EVENT

    Check function

    Destination

    Linkage activated

    X

  • You must carry out the following steps in the Funds Management Government IMG:

    • Define reasons for decision

    • Define FM account assignment groups

    • Define FM amount groups

    • Define Roles

      2 workflow steps for parked budget are provided with the standard system. This means that you must therefore define 2 approval steps.

Approving more than one document at a time

To approve or reject several documents in the Business Workplace inbox at one time, you should proceed as follows:

Select all the documents you want to process.

  Choose Additional Functions   Execute Together   ( ) ( ) .

Choose ( ) Approve or ( ) Reject for the document that appears onscreen.

The system then automatically approves or rejects all the documents selected in the background.