SAP Library - Funds Management

Funds Management

Configuring Funds Management

Supplementary Documentation

Master Data

Enterprise Structure - Organizational Units

Organizational Structures - Assignments

Account Assignment Elements

Year-Dependent Master Data

Master Data Hierarchies

Commitment Item

Fields in Commitment Item Master Record

Processing of Field Selection String

Editing Master Data Long Text

Mask for Commitment Items

Processing Commitment Items

Maintaining Commitment Items

Creating Commitment Items with a Reference

Mass Processing of Commitment Items

Editing the Standard Hierarchy

Maintaining the Standard Hierarchy

Reorganizing Master Data

Alternative Commitment Item Hierarchy

Process Alternative Commitment Item Hierarchy

Example: Evaluating Alternative Commitment Item Hierarchies

Copying Commitment Items

Processing Master Data Groups

Funds Center

Processing of Field Selection String

Editing Master Data Long Text

Processing Analysis Periods for Funds Centers

Creating Funds Centers

Changing Funds Centers

Changing the Validity Period of a Funds Center

Example: Changing the Validity Period of the Funds Center

Hierarchy Variant

Example: Processing Hierarchy Variants

Creating Hierarchy Variants

Editing Hierarchy Variants

Changing Hierarchy Variants

Changing Hierarchy Variants in the Fiscal Year

Reorganizing Master Data

Copying Funds Centers

Processing Master Data Groups

Fund

Fund/Functional Area as Acct Assgnt Object in Asset Accounting

Fields in Fund Master Record

Processing of Field Selection String

Example Fund Master Data

Maintaining a Fund

Editing Master Data Long Text

Application of Funds

Edit Application of Funds

Funds, Sources and Applications of Funds

Processing Master Data Groups

Budget Period

Budget Period in Funds Management

Budget Period Template in New General Ledger

Creating and Assigning the Budget Period

Budget Period in Budget Control System

Functional Area

Processing Master Data Groups

Funded Program

Funded Program Example

Processing Master Data Groups

Subdividing Master Data

Creating Substrings for Subdividing Master Data

Substring Groups for Master Data Subdivision

Use of Account Assignment Elements

Budget Control System (BCS)

Budget Structure

Overview of BS Scenarios in the Budget Control System

Budget Address

Posting Address

Defining Budget and Posting Addresses

Individual Maintenance of Budget and Posting Addresses

Index of Budget and Posting Addresses

Generating BS Elements from Budget and Posting Data

Validating Budget and Posting Addresses

Account Assignment Derivation

Budget Structure: Consistency Check/Reconstruction

Copying Budget and Posting Addresses

Change Logs for Budget and Posting Addresses

Former Budgeting

Budget Structure

Maintaining Budget Structures

Budget Objects, Posting Objects, Assignment Objects

Define Revenue Account Assignment as Posting Object

Defining Bdgt Structures Using Individual Objects

Mass Processing of Budget Structures

Budget Objects Consistency Check

Conversions Operations: Budget Structure

Budget Structure Template

Maintaining Budget Structure Templates

Budget Structure Template

Definition of Budget Structure with BS Templates

Defining Budget Structure Using Budget Structure Templates

Generating Budget Structure from Templates

Example: Budget Structure for Local Budgeting

Example: Budget Structure for Central Budgeting

Changes to the Budget Structure

Example: Budget Structure Change

Budget Memo

Rule Maintenance for Revenues Increasing the Budget

Individual Processing of Rules for Revenues Increasing the Budgt

Mass Processing: Rules for Revs Increasing the Budget

Edit Several Rules for Revenues Increasing the Budget

Cover Eligibility Rule Maintenance

Edit Cover Pool

Individual Maintenance of Cover Eligibility Rules

Mass Maintenance of Cover Eligibility Rules

Maintaining More than One Cover Eligibility Rule

Generating Cover Pools Automatically

Maintaining Rules for Generating Cover Pools

Grouping Expenditures FM Account Assignments

Master Data for Negative Budget

Public Sector Enhancement of Master Data on Subledger Accounts

Address Screen: Subledger Account Master Data

Copying Public Sector Fields into FI Fields

Additional Data – Public Sector Management

Deriving the Processor from the Customer Master Record

Controlling

Status Management

Business Transactions

System Status

Which Activities Does Each System Status Permit or Forbid?

User Status

Maintaining System and User Statuses

Maintaining One Status Entry for Several Master Data Objects

Dummy Version

Maintaining Existing Status Entries

Checking Status Entries

Classification

Example: Classifying a commitment item:

Classifying Master Data Objects

Master Data Indexes

Deleting Master Data

Reorganizing Master Data

Deleting Commitment Items

Deleting The Funds Centers in an FM Area

Deleting Funds Centers in a Hierarchy Variant

Authorizations

Authorization Objects in Funds Management

Authorization Group

Example: Internal and Cross-Funds Center Authorizations

Example: Authorization Checks for Budget Entry

Budget Control System (BCS)

BCS Planning

Customizing of Planning

Planning Layout

Planner Profile

Maintaining Planning Data

Planning Functions

Reload Data

Clear Row, Undo, Redo

Header Display On/Off

All Key Values On/Off

Excel Integration in Planning

Planning with Excel Integration

Planning Locally with Excel Upload

Functions for Editing Excel Templates

Copying Planning/Budget Data

Transfer of CO Planning Data

Transfer of SAP BW Planning Data to BCS

BCS Budgeting

Budget Entry and Budgeting Tools

Budget Entry Document

Mass Maintenance of Entry Documents

Generating Entry Documents from Planning/Budget Data

Transfer Postings Between Budget Types

Reversing Entry Documents

Freezing Budget Data

Entry Document Family

Budgeting Workbench

Processing Budget Entry Documents

Processing Status of Entry Documents

SAP List Viewer for Budgeting Workbench

Working with Several Budget Categories

Multiple Budget Entry Tool

Easy Multiple Budget Entry Tool

Defining a Session Variant

Creating a Template for Easy Multiple Budget Entry

Entering Budget Data for FM Account Assignments

Multi-Level Budget Structures

Working with the Multi-Level Budget Structure

Processing the Hierarchy ID

Generating Multi-Level Budget Structures

Processing Multi-Level Budget Structures

Displaying Multi-Level Budget Structures

Copying Multi-Level Budget Structures

Deleting Multi-Level Budget Structures

Importing and Exporting Multi-Level Budget Structures

Maintaining Budget Addresses

Maintaining Posting Addresses

Using Consistency Checks with Multi-Level Budget Structures

BW Reporting based on the Multi-Level Budget Structure

Budget Distribution

Reducing Budget Distributions

Budget Types

Budgeting Process

Example: Entry Documents with Different Processes

Budget Type Groups

Budget Releases

Distribution Key

Period-Based Budgeting

Defining Year(s) of Cash Effectivity

Budgeting Using Multi-Annual Documents

Status Management

BCS Key Figures

Budget Consistency Checks

Budget Approval With/Without Workflow

Revenues Increasing the Budget (RIB)

Generate RIB Rules (Mass Procedure)

RIB Ledger

Process Single RIB Rule

Detail Screen: Single RIB Rule

Increase Budget from Revenues

RIB Monitor

Deleting RIB Rules

Copying RIB Rules

Using the RIB Rule Change Log

Cover Eligibility

Cover Eligibility Rules

Automatic and Manual Cover Eligibility

Creating Cover Groups

Generating Cover Eligibility Rules

Setting Up a Derivation Strategy for CE Rules

Customizing: Derivation Strategy for Generating CE Rules

Main Menu: Derivation Strategy for CE Rule Generation

Scenario: Adding Budget Addresses to Existing Cover Groups

Processing an Individual CE Rule

Copying Cover Groups

Deleting Cover Groups

Change History for Cover Groups

Availability Control for Automatic CE Rules

Example: AVC for Cover Eligibility

Defining Non-Eligible Budget/Releases for Automatic CE Rules

Displaying Automatic Cover Group Values

Assigning Percentage Distribution to Automatic Cover Groups

Balancing Automatic Cover Groups

BAPIs for Budget Control System

Distribution of Data using Application Link Enabling

BCS Availability Control

Availability Control Object

Activity Groups for AVC

Tolerance Profiles

Example: Earmarked Funds Document with Specific Tolerance Limit

Ceiling Types

Availability Control Ledger

Example: Parallel Availability Control Checks

Filter Settings for Availability Control

Checking Horizon for Availability Control

AVC Monitors Used in Reporting

Reconstruction of Availability Control Ledgers

Availability Control for Revenue Account Assignments

Revenue-Based Expenditure Control

Budget Texts and Budget Memos

Budget Texts in BWB, Budget Structure, Planning

Creating Budget Texts

Searching for and Changing a Budget Text

Printing a Budget Text

Using the History Bar

Using the Favorites Bar

Budget Memos

Assigning Budget Memos in Cover Eligibility and RIB

Budget Reporting

Using the Logical Database to Create Budgeting/AVC Reports

Budget Reporting: Totals Records

Budget Reporting: Line Items

Budget Reporting: Periodic Views

Funds Management-Specific Postings

Earmarked Funds and Funds Transfers

Archiving Earmarked Funds and Funds Transfer

Dummy Version

Workflow: Earmarked Funds and Funds Transfers

Processing Earmarked Funds

Creating Earmarked Funds

Document Entry Functions: Whole document

Document Entry Functions: Document Line Item

Set/Reset Completion Indicator

Delete items

Changing Earmarked Funds

Revaluation of Open Amounts in Documents

Value Adjustments for Earmarked Funds

Create Value Adjustments for Earmarked Funds

Grouping Earmarked Funds

Reducing Earmarked Funds

Manually Reducing Earmarked Funds

Reduction Through Earmarked Funds

Reducing Earmarked Funds: Financial Accounting Documents

Earmarked Funds-Down Payment Request-Down Payment

Reducing Funds Reservations: Purchasing Documents

Funds Reservation-Purchase Requisition-Purchase Order

Displaying Usage Reporting

Tolerance Limits for Excess Amounts

Creating Funds Transfers

Parking Earmarked Funds

Requests

Request

Payment Request

Entering and Approving Payment Requests

Entering Payment Requests

Create several G/L account items in payment requests

Print complete request automatically

Taxes on Sales/Purchases Handling: Gross Procedure

Taxes on Sales/Purchases Handling: Net Procedure

Setting the Earmarked Funds to Complete

Acceptance Request

Entering and Approving Payment Requests

Process: Assign object to an account

Posting Down Payments

Clearing Requests

Processing Clearing Requests

Calculating Deferral Interest

Reversing Deferral Requests

Deleting a Deferral Request

Example: Posting a Deferral Request

Example: Reversing a Deferral Request

Short-Term Waiver/Remission

Standing Requests

Process for Standing Requests

Entering a Standing Request

Changing Standing Requests

Earmarked Funds for Standing Requests

Deleting Standing Requests

Posting a Standing Request

Example: Standing Request

Flat Remainder Cleanup

Remainder Cleanup: Integration of Accounting

Archiving Requests

Financial Accounting (FI)

Cross-Request Functions

Setting Requests to Complete

Approving (Releasing) Requests

Posting Requests

Release of Requests in Workflow

Example: Release Process in Workflow

Bundling FI documents

Bundle FI Documents Manually

Navigation in the request

Request Journal

Controlling System Messages

Authorizations

New fields in Requests/Accounting Documents

Transferring Requests Using Direct Input

Advance Payments

Payment Directives

Prerequisites for Using Payment Directives

Creating a Payment Directive

Clearing Process for Payment Directives

Payment Blocking and Payment Directives

Displaying Payment Directive Data

Cash Desk

Cash Desk Processing

Cash Desk Functions

Cash Desk Payment Transactions

Enter Cash Desk Documents

Release cash desk documents

Reverse Cash Desk Documents

Cash Desk Closing

Processing Cash Desk Closing

Transferring Cash Documents to Accounting

Dunning Program

Dunning Program Customizing

Calculating Public-Legal Dunning Charges

Determining Dunning Charge to be paid

Calculating Public-Legal Dunning Interest

Calculating Dun. Intrst After Accnts Rcvble Clearing

Posting Dunning Charges

Posting Dunning Interest

Determining the Valid Dunning Procedure

Setting the Dunning Block in Customer Line Items

Day-End Closing

Processing Petty Amounts

Deriving the Processor from the Customer Master Record

Recording Actual and Commitment Data

Prerequisites for Updating in Funds Management

Activating Funds Management

Update Control

Update Profile

Update Profile 000200

Update Profile 000400

Update Control: Financial Transaction and Value Type

Value Types

Example: Assigning Commitment Items to G/L Accounts

Statistical Postings

How To Update Data in Funds Management

Controlling G/L Account Postings in Funds Management

Multi-Year Budget Execution

Multi-Year Budget Execution: Master Data Maintenance

Multi-Year Budget Execution: Budgeting/Availability Control

Multi-Year Budget Execution: Budget Execution

Multi-Year Budget Execution: Closing Operations

Multi-Year Budget Execution: Reporting

Opening/Closing Posting Periods in Funds Management

Example: Opening Posting Periods Selectively

Period-Based Encumbrance Tracking

Example: Period-Based Encumbrance Tracking

Account Assignment Derivation

Derivation Step Types

Source and Target Fields

Controlling the Processing of Derivation Steps

Derivation of the Commitment Item from the G/L Account

Derivation of FM Account Assignment Elements from CO Acct Assgnm

Deriving Functional Areas

Field Status Customizing

Example: Derivation Strategy for USA Public Administrations

Example: Derivation Strategy for German Local Authorities

Example: User-Defined Cost Element Fields

Reassignment

SAP Internal Data Transfer

Integration with Financial Accounting

Handling Tax on Sales/Purchases

Dealing with Cash Discount and Exchange Rate Differences

Payment Updates

Payment Selection

Transfer Postings of Down Payment Clearings

Transfer Postings of Down Payments Update Profile 000600/601

Updating Financial Transaction 80 for Bank and Check Clearing

Conversion of Partial Payments and Residual Items

Date of Update for Payments

Checks on Critical Business Transactions

Prepare FI Document Archiving

Online Payment Update

Migration of the Payment Update

FI Funds Management Payment Matching

Payment Matching Prerequisites

Correct Data for Payment Matching

Execute Programs for Payment Match

Integration with Asset Accounting

Example: Transferring Posting Data from Asset Accounting

Integration with Materials Management

Updating Goods Receipt and Invoice Receipt

Credit Memo

Creating Credit Memos

Displaying Settlement of Purchase Order Commitments

Integration: Procurement of Stock Material – Warehouse Concept

Posting Example Warehouse Concept 1

Posting Example Warehouse Concept 2

Posting Example Warehouse Concept 3

Posting Example Warehouse Concept 4

Posting Example for Consumable Materials

Overview of Posting Ex. Consumable Materials/Warehouse Concepts

Commitment Plan for Purchase Contracts

Revaluation of Open Amounts in Purchase Orders

Multiple Account Assignments with Final Account Assignment Indic

Setting the Final Account Assignment Indicator in Purchase Order

Goods Movements for Purchase Orders with a Final Account Assignm

Creating Incoming Invoices for Purchase Orders with a Final Acco

Setting the Final Account Assignment Indicator for Services

Integration with Cost and Project Controlling

Example: Posting Integration

Prerequisites for Integration with Cost and Project Controlling

Integration Sales and Distribution

Integration with Plant Maintenance

Project System Integration (Network)

Integration with Human Resources

Integration: Determining HR Account Assignments

Notes on Changing the Integration Scenario

Integration with Travel Management

Closing Operations

Schedule Manager

Derivation Strategy for Reassignments with Closing Operations

Derivation Rules for Account Assignment Derivation

Commitment Carryforwards

Reversing a Commitment Carryforward

Reassignment with New General Ledger Accounting

Scenario 1

Reorganization Plan

Reassignment Process Flow

Prerequisites and Customizing

Object Type: FM Document with FI Reference

Object Type: Fixed Asset

Scenarios 2 to 4

Help Documentation on the Reorganization

Budget

Budget Control System (BCS)

Preclosing Activities: Transfer Residual Budget

Carrying Forward Residual Budget

Commitment Budget Carryforward

Former Budgeting

Budget Carryforward

Prepare Budget Carryforward

Determining Budget Carryforward

Carrying Forward Budget to the New Year

Budgetary Ledger

General Information on the Budgetary Ledger

Preparing the Budgetary Ledger

Customizing the Budgetary Ledger

Derivation Strategy for the Budgetary Ledger

Special Processing for Multi-Annual Budgeting

Working with the General Budgetary Ledger

Example: Postings to the Budgetary Ledger

Year-End Balancing of BL Accounts

Working with the Spanish Budgetary Ledger

Predecessors for Combined Documents

Fund Balance Carryforwards

Business Add-Ins for Closing Operations

Closing Operation Programs

Information System

Customizing for the Information System

Identifying Statistical Postings

Master Data Indexes

Totals Record Reports

Drilldown Reports in Funds Management

Characteristic Values in Funds Management

Budget Activities

Drilldown Key Figures

Key Figures for Distributable Budget

Drilldown Variables

Reports and Forms Delivered

Line Item Reports

Commitment Documents in Funds Management

Functions of Line Item Reports

Executing Line Item Reports Using the SAP List Viewer

Year-End Closing Reports

Consistency Analyses and Document Reconstruction

Using the Logical Database to Create Your Own Reports

Authorizations for the Funds Management Information System

Payment Card Processing in Accounting

Customizing: Payment Card Processing

Maintain Authorizations for Payment Card Processing

Archiving in Payment Card Processing

Archiving the Payment Card Master Record

Archiving Payment Card Files

Payment Card Master Record

Creating Payment Card Master Records

Credit Voucher

Creating Credit Vouchers

Import and Generate Payment Card File

Generate Accounting Documents

Log File

Processing Log Data Records

Process Parked Documents

Archiving Funds Management Data

Archiving Earmarked Funds and Funds Transfer

Archiving Budget Hierarchy Documents

Archiving Budget Entry Documents

Archiving FI Postings

Archiving CO Postings

Archiving Commitments and Funds Transfers

Archiving Commitments/Actuals Totals Records

Archiving Budget Totals Records

Archiving Payment Card Files

Archiving the Payment Card Master Record

Former Budgeting

Basic Budgeting Functions

Annual Budget and Overall Budget

Budget Profile

Budget Types

Releasing Budget

Budget Allocation at Central and Local Level

Displaying Periodic Budgets

Distribution Key

Distributing Annual Values to Individual Periods

Distributing Annual Values to Several Periods

Entering Budgets

Budget Allocation: Maintenance in the Hierarchy

Work Aids for Budget Entry/Hierarchy Maintenance

Restricting Levels

Representing Budgetable Elements

Allocating Original Budget in the Hierarchy

Budget Allocation: Budget Entry

Entering Budget

Enter Payment Request with Reference

Budget Allocation: Budget distribution

Distributing the Budget

Enter Payment Request with Reference

Editing Budget Documents

Negative Budget

Master Data for Negative Budget

Entering Negative Budget

Example: Global Expenditure Shortfalls

Example: Transit Revenues

Entering Transfers, Supplements, Returns

Parking Budget

Workflow: Parked Budget

Process Flow of Prelim. Budget Entry with Workflow

Park Budget

Budgeting Tools

Processing Budget Versions

Copying Budget Versions

Plan Data Transfer from SAP BW

Plan Data Transfer from Controlling

Batch Processing: Totaling up

Example: Totaling Up Budget Values in Batch

Totaling Up Budget Values in Batch

Reconstructing Distributed Values

Reconstructing Budget Values

Reconstructing Budget According to Budget Types

Data Transfer of Budget Data with Direct Input

Budget Data Transfer: Record-Type A

Budget Data Transfer: Record-Type B

Budget Planning in Euro

Availability Control

Controlling Availability Control

Example: Active Availability Control

Determining Budget Obj. Elem.: w/o Bdgt Objects

Determining Budget Object Elements: With Budget Objects

Assignment Objects

Assignment Objects Without Budget Objects

Assignment and Budget Objects in Local Budgeting

Assignment and Budget Objects in Central Budgeting

Assignment Objects Consistency Check

Availability Control Settings

Availability Control for Commitment Postings

Availability Control Actions

Reconstructing Assigned Values

Revenues Increasing the Budget

Manual Budget Increase

Call Procedure

Displaying Budget Deficits for Expenditures

Cancelling Cross Assignments

Call Procedures with Revenue Cover Pool

Example: Check Logic for Revenues Cover Pool

Distribution Procedure 1 (Document-based)

Executing Budget Increase

Distributing Additional Revenues

Displaying Budget Deficits for Expenditures

Distribution Procedure 2 (Totals Based)

Executing Budget Increase

Distributing Additional Revenues

Displaying Budget Deficits for Expenditures

Budget Memos for Revenues Increasing the Budget

Additional Revenues Entitle to Additional Expenditure

Revenue Shortfalls Commit to Expenditure Shortfalls

Combination of Revenue Shortfalls and Add. Revenues

Unilateral and Reciprocal Cover Eligibility

Cover Pool

Unilateral and Reciprocal Cover Eligibility

Cancelling Cross Assignments

Migration of Former Budgeting to BCS

Migration Considerations

BCS Activation

Organizational Issues Relating to Migration

Basic Migration Rules

Migration Checklist

Time Horizons for Budgeting

Time Horizons and Migration

Timing of Migration

Migrating Budget Data at Fiscal Year End

Migrating Budget Data During the Fiscal Year

Totals-Based or Document-Based Migration

Totals-Based Migration

Document-Based Migration

Special Budgeting Functions

Year-End Closing Process

Migrating Carryover Documents

German Local Authorities

Migration and Availability Control

Migrating Cover Pools and Unilateral CE Rules

Migration and SAP BW-BPS

Special Migration Areas

Master Data Used in Budgeting

FM Account Assignment Elements

FM Account Assignment Elements Relevant to Migration

Budget Structure in FB and BCS: Migration Issues

Migration and Reporting

BCS Data Structures

Budget Tables in the Database

Budget Types and Processes in FB and BCS

Mapping Budget Types/Processes from FB to BCS

Sample Migration Scenarios

Example: Migration at Fiscal Year End

Example: Migration During First BCS Year

Example: Processing Year-End Closing

PSM-FM Funds Management: Data Transfer Workbench

Application Link Enabling (ALE) in Funds Management

Country-Specific Functions