Budget Planning in Euro - SAP Documentation

Purpose

As part of local currency conversion to euro, you can maintain a particular euro FM area for the industry-specific component Funds Management Government, in which you execute the budget planning in euro for the fiscal year in which the currency conversion to euro is planned in the system.

To achieve budget planning in euro on the one hand and to manage the current business processed at the same time on the other, is a special case requiring a special system maintenance. This is because the simultaneous implementation of several local currencies per FM area is not supported, but both the general business processes and the budget planning in the local currency are to be executed.

In the changeover phase, it is therefore necessary to maintain a second identical FM area (to be named euro FM area in the following) to be managed in euro, parallel to the existing FM area (to be named original FM area ) that is managed in the original FM area currency.

While you continue the budget execution in the original local currency, the euro FM area fulfills the function of being able to create budget planning for the year of the local currency changeover in euro. At the start of the new fiscal year (year of the local currency changeover), you transfer the budget data created in the euro FM area into the original FM area. As long as the original FM area is managed in the original local currency up to local currency changeover, an automatic revaluation from euro into the original FM area currency takes place when you import the budget data. You execute the import of the budget version again immediately after the euro changeover and so you correct the rounding differences conditioned by the revaluation. Subsequently, you continue working with the original FM area again and deactivate the euro FM area.

Prerequisites

In the euro FM area a budgeting exclusively with annual values is allowed, but not with overall values or period values.
Working with Workflow is not supported in the euro FM area
You have to guarantee identical master data and Customizing settings for both FM areas during the "double FM area maintenance".

Process Flow

The following presents the functional process flow of the local currency changeover with an original FM area and the assigned euro FM area.

In this example the following data applies:

In fiscal year 1999	In fiscal year 2000
Creating a euro FM area Creating a budget version in euro in the euro FM area for the year 2000 Managing the original FM area in the original local currency (here: marks)	Managing the original FM area in the original local currency (here: marks) up to the end of February 2000 (after completion of the old fiscal year) Currency changeover in the original FM area to euro in March 2000

In 1999, you use program Create euro FM area to create a euro FM area from the data of your original FM area. In addition to the master data and Customizing settings, you can also copy the original budget data of the version 0 from previous fiscal years. The euro FM area is managed in the local currency euro.

Caution Caution

After creating the euro FM areas, execute master data changes exclusively in the original FM area and update the changes in the euro FM area, using program Update master data in the euro FM area.

End of the caution.

For more information see the Implementation Guide (IMG) under Cross-Application Components European Monetary Union:Euro Functions and Settings for the Dual Currency Phase Financial Accounting Funds Management: Budgeting in Euro : Budget planning in euro in the sections:

Create euro FM area

Update master data in the euro FM area

You create a budget version in the euro FM area and execute the budget planning there for the year 2000.

At the beginning of the year 2000, you export the budget data of the euro FM area to an external data medium and import the data in the new (empty) budget version 00x of your original FM area. Since the local currencies of the FM areas are still different at this time, a revaluation of the budget values into the local currency of the original FM area takes place automatically on import.

For more information see the IMG under Cross-Application Components European Monetary Union:Euro Functions and Settings for the Dual Currency Phase Financial Accounting Funds Management: Budgeting in Euro : Budget planning in euro in the sections:

Export of budget version

Import of budget version

You use budget versions copier to copy transferred budget version (00x) to version 0. This provides you with a temporary manageable budget plan in the original FM area for the fiscal year 2000.

For more information, see Copying Budget Versions .

In March 2000, you execute the local currency changeover to euro in the original FM area.

For information on the local currency conversion, see Local Currency Conversion .

Immediately after the currency changeover to euro, you execute the export/import of the budget data from the euro FM area again (according to point 3) from the euro FM area into a new (empty) budget version 00y of the original FM area.

Note Note

Since no currency revaluation takes place (both FM areas are managed in euro) the rounding differences connected to the conversion are no longer given.

End of the note.

You apply the budget version (according to point 4) again and replace the budget values of the temporary budget plan by the newly imported exact budget values. The plan data is then available as approved.

The functional use of the euro FM area is completed. You can now work exclusively in the original FM area again. To do this deactivate the euro FM area and delete the euro FM area data from the database.

For more information see the IMG under Cross-Application Components European Monetary Union:Euro Functions and Settings for the Dual Currency Phase Financial Accounting Funds Management: Budgeting in Euro : Budget planning in euro in the sections:

Activate/deactivate euro FM area

Delete management record for euro FM area

Local currency conversion using euro FM area

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