Revaluation of Open Amounts in Purchase Orders

Use

For purchase orders in Funds Management, the transaction currency may differ to the local currency. If the exchange rate between the transaction currency and the local currency has changed at the time of document reduction, you need to recalculate the open amounts.

Integration

You can use program Revaluation of Purchase Orders (RFFM_REVALUATION_PO) to recalculate the amounts which have not yet been reduced in the corresponding local currency for Funds Management purchase order documents where the transaction currency does not match the local currency.

This applies to all open documents that are updated in Funds Management under the value type 51, were entered in a foreign currency, and are currently in the selected FM area and fiscal year.

Prerequisites

Note that down payments and down payment requests should always be entered in the document currency of the relevant purchase order.

Exchange rate changes to currencies at condition level of the purchase order document items are not included in the revaluation.

Activities

You define the FM area the first time you call the program. To change the FM area, choose Environment -> Change FM Area .

You can restrict processing for purchase orders using the following selection options:

Document number
Company code
Transaction currency

Note
Documents that were entered in the FM area currency are not included.

End of the note.

You can restrict processing of purchase orders further by specifying FM account assignment elements:

Fund
Funds center
Commitment item
Functional area
Funded program (and grant)

Purchase orders are processed if they contain at least one account assignment line or item that is open from a Funds Management point of view, are in the selected FM area and fiscal year, and satisfy the account assignment restriction.

Caution Caution

If period-based encumbrance tracking takes place in your system, the account assignment restriction could affect an earlier account assignment even though it may have been reassigned in the meantime.

End of the caution.

You can restrict the purchase orders by defining whether to process only documents that were changed by the reassignment in the FM area, in the transaction currency, or in both.

Note: you require the determination of the delta amount before/after for this restriction. Output option Document-Based without Amounts is not possible for this.

You can define the new exchange currency as follows:

By referring to the exchange rate information defined in the system using the conversion date and the exchange rate type.
By entering an exchange rate.

Note that if you enter an exchange rate, you have to define one transaction currency.

You can control the flow and output of the program as follows:

Test Run

When you select this field, a log is generated. Data is neither updated nor changed in the database.
You have three options for output control:
1. Document-based:
  
  The output list displays the purchase order document numbers and the revaluation amounts.
2. Document-based without amounts:
  
  The output list displays the purchase order document numbers and, due to its simplicity, helps performance.
3. Account assignment-based:
  
  The output list is summarized on FM account assignment elements and also displays the revaluation amounts.
  
  You can go to the document display by double-clicking on a purchase order number in the output list if you have selected the option Document-based or Document-based without Amounts .

After executing the program, you can see whether the revaluation of a purchase order was successful or not in the Status field of the output list.

A message can appear in the Message Text field of the output list. If there are several messages for an item, the symbol ( ) (warning) appears in the More Errors field. Select this field to go to the display of all the messages that were issued during processing of the purchase order. You can go to the display of the message long text from the list of messages by double-clicking.