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 Value Adjustments for Earmarked Funds Locate this document in the navigation structure

Use

Value adjustments are documents with which you can change amounts in earmarked funds documents without having to change the earmarked funds documents themselves.

Value adjustment documents inherit the characteristics of the document that they adjust. If, for example, an earmarked funds document is subject to an approval procedure, the corresponding value adjustments must also be approved. In this case, the following applies:

  • Value increases only take effect after approval. The additional amount can only be consumed after the approval by follow-on documents.

  • Value decreases take effect immediately. The additional amount is returned only after approval of the budget.

You can change the amount of an earmarked fund in the field Overall Amount providing that the indicator Value Adjustment Required is set. From then on, you can only change the amount by entering a value adjustment:

  • The current amount is displayed in the Original Amount field

  • The total of the original amount of the earmarked funds document and the amount of the approved value adjustment documents is displayed in the field Overall Amount .

  • The total of the value adjustment documents not yet approved are displayed in the field Amount Changed .

    Note Note

    The values in the field Original Amount and Overall Amount are only identical until a value adjustment is entered and is approved.

    End of the note.

Prerequisites

  • To be able to use value adjustments, you must activate this function in the implementation guide (IMG) of Funds Management Government , under   Funds Management-Specific Postings   Earmarked Funds and Funds Transfers   Maintain Global Settings   .

  • You must also set the indicator Value Adjustment Required to the document item level of the earmarked funds documents. If the document is workflow relevant, you must set the indicator in workflow.

    Note Note

    If this indicator is set, you can carry out the amount changes for the document item only using value adjustments. In other words, you cannot change the amount of the earmarked funds manually.

    End of the note.