Use

You execute manual budget increases if an automatic increase with the procedures available is either not desirable or not possible. A budget increase can be required for different reasons: Either the originally generated original budget is insufficient or expenditures are required that were not even foreseeable at the time the budge was created.

You increase the expenditures budget manually by transferring budget from revenues FM account assignments to expenditures FM account assignments. You can either carry out these transfers without budget memos or with them. Note that you cannot park these transfers.

Prerequisites

In Funds Management Government Customizing, budget subtypes must be created for these types of transfer. The appropriate checks for these budget subtypes must also be maintained.

For further information, see the Funds Management Government IMG in the sections Create budget subtypes and Execute settings for budget subtypes.

For the transfers with budget memo you must also have

The budget memos defined in the rule can have the following budget memo types: Additional revenues justify additional expenditures (01), revenue shortfalls require reduced expenditures (02), additional revenues justify additional expenditures and revenue shortfalls require reduced expenditures (03) or manual additional revenues increasing the budget (04).

See the Implementation Guide (IMG) Funds Management Government ; section Create Budget memos for more information on creating budget memos.

Features

No rule for revenues increasing the budget is required for these transfers for the revenues FM account assignment. You can execute these transfers of revenues to expenditures FM account assignments any time by specifying a budget subtype on transfer, for which a check without budget memo is defined in Customizing.

If you want to ensure that there is enough additional revenue on the revenues FM account assignment, you have to activate the check for manual budget increases in the Funds Management Government Customizing in the step Activate check for manual budget increase. The system then checks for a manual budget transfer if, in accordance with the recommendation rule additional revenues are available on the revenues FM account assignment and if these cover the transfer amount. If no additional revenues exist in the required amount, then the transfer is not executed.

A rule for revenues increasing the budget must exist for these transfers. You can execute these transfers irrespective of automatic procedures (call procedure and distribution procedure) any time by specifying a budget subtype on transfer, for which a check without budget memo is defined in Customizing.

If you want to ensure that there is enough additional revenue on the revenues FM account assignment, you have to activate the check for manual budget increases in the Funds Management Government Customizing in the step Activate check for manual budget increase. The system then checks if there is a rule for the revenues and expenditures FM account assignments with the budget memo type 01, 02, 03 or 04 and if, in accordance with this rule, there are additional revenues on the revenues FM account assignment and if they cover the transfer amount. If no additional revenues exist in the required amount, then the transfer is not executed.

You can deactivate this check in the Rule for a Revenues FM Account Assignment by deselecting the indicator Always check for additional revenues. The system then only checks if a rule exists for the revenues and expenditures FM account assignment with the budget memo type 01, 02, 03 or 04. This makes it possible to execute a budget transfer in anticipation of an expected but not yet received additional revenue for these revenues FM account assignments. The additional revenue on the revenues FM account assignment is negative.