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Function documentationScenario 1 Locate this document in the navigation structure

 

This scenario applies when the following holds: New General Ledger Accounting with document splitting is activated. At least one of the FM account assignments to be reassigned during the fiscal year change in Funds Management (FM) is updated in new General Ledger Accounting and has been defined as a document splitting characteristic.

You can use the functions available for this scenario to map an FM reassignment during the fiscal year change in FM (triggered, for example, by a change in the budget structure) in new General Ledger Accounting and, optionally, in Asset Accounting. This does not change the reassignment during the fiscal year change in FM.

Note that this scenario is only supported for the FM fiscal year change. Reassigning an FM account assignment that is updated in new General Ledger Accounting and that is defined as a document splitting characteristic is not possible during the fiscal year.

You must create a reorganization plan for this scenario and make the appropriate settings in Customizing for Financial Accounting (New) under   Financial Accounting (New)   Reorganization  . For more information, see Prerequisites and Customizing.

The reorganization plan establishes the link between the FM reassignment and the resulting adjustments in new General Ledger Accounting and (optionally) Asset Accounting. There are two object types for controlling these adjustments:

  • FM Document with FI Reference (for changes in new General Ledger Accounting)

  • Fixed Assets (for adjustments in Asset Accounting)

For more information about object types, see Object Type: FM Document with FI Reference and Object Type: Fixed Asset.

Prerequisites

The following prerequisites must be met:

  • The FI document reference (field KNBELNR) is defined as a technical document splitting characteristic.

  • Before you can perform a commitment carryforward for invoices (value type 54) with a reassignment in Funds Management, you need to have created a valid reorganization plan with plan type 002 (FM reassignment).

  • If the reassignment means that adjustment balances from foreign currency valuations have to be transferred to the affected ledgers, there must be a ledger group with the same name that only contains the ledger to be adjusted. If this is not the case, there are special restrictions (see Object Type: FM Documents with FI Reference).

Features

Roles

Two new roles are available:

  • The reorganization manager manages and monitors reassignments during the FM fiscal year change and its effects on new General Ledger Accounting and, optionally, on Asset Accounting. The reorganization manager creates the reorganization plan and performs the following tasks:

    • For FM documents with FI reference: Transfer posting

    • For fixed assets: Generation (determination of the fixed assets affected), assignment of an object owner for the individual fixed assets, and reassignment of the fixed assets with simultaneous transfer postings

    The reorganization manager completes the reorganization by closing the reorganization plan.

  • The object owner assigns the new FM account assignments to the fixed assets in his or her area of responsibility. The reorganization manager cannot change these assignments with a subsequent reassignment.

Reassignment Process Flow

First, the reorganization manager creates a reorganization plan for the affected FI area and the new fiscal year. Then the budget managers start the fiscal year change (commitment carryforward) in FM, as usual. If an FM account assignment that is updated and split in new General Ledger Accounting is then reassigned, this reassignment is automatically logged in the reorganization plan. The reorganization manager checks the results of the commitment carryforward in the reorganization plan and starts the transfer posting of the affected balances in new General Ledger Accounting.

The reorganization manager can optionally generate the object list for the fixed assets affected by the reassignment and can then assign them to the respective object owners who process the object list. The reorganization manager reassigns the fixed assets from within the reorganization plan. If fixed assets have balances, the balances are also transferred automatically.

The system logs all affected objects with their old and new account assignments, the respective object owners, and the balances transferred for each object. Finally, the reorganization manager sets the status of the reorganization plan to Closed.

For more details about the reorganization process and the tasks of the reorganization manager and object owner, see Reassignment Process Flow.

Comments

  • The system uses the FM commitment carryforward to determine objects with object type FM Document with FI Reference and to reassign the relevant document splitting information in new General Ledger Accounting. The objects are automatically entered in the corresponding reorganization plan. This means that the object list for this object type does not have to be generated and the corresponding documents do not have to be reassigned in the reorganization plan. The reorganization plan must be used to transfer the FI balances only. You can use these functions to ensure that the general ledger balances at the level of FM characteristics are reported correctly, even after a fiscal year change with a reassignment.

  • The system uses the FI document reference field (field KNBELNR) to find the FI line items (and G/L accounts) that are to be reassigned and transferred with the FM fiscal year change in new G/L Accounting.

  • The system uses the FM account assignment elements that have been updated in new General Ledger Accounting or have been selected additionally in Customizing for the Reorganization in the activity Select Additional Account Assignment Elements.

    With the standard setting (the Account Assignment Elements Are Handled Together field on the Basic Data tab page is not selected), only one account assignment element per assignment line has a value that is not *. For all account assignment elements filled with * , the respective attribute for generating object lists (search for the fixed assets to be reassigned and transferred) has not been defined.

  • For each FM area and fiscal year, there can only be one reorganization plan with plan type 002 (FM reassignment). This is checked when you create a reorganization plan.

  • The reorganization date is the first day of the new fiscal year.

    Example Example

    Your fiscal year is the same as the calendar year, and you want to carry forward open commitments (invoices) in Funds Management from 2010 to 2011. In this way, the reorganization date is January 1, 2011.

    End of the example.

  • The reorganization plan is used to generate and reassign fixed assets. The reassignment automatically triggers a transfer posting of the asset balances.

Constraints

  • Reassignment during the fiscal year is not supported.

  • Grants cannot be reassigned.

  • Documents from FI-CA cannot be reassigned. This is also true for down payments, down payment clearings, and down payment requests.

  • Only balance sheet accounts are reassigned and transferred in new General Ledger Accounting.

More Information

For general information about reassignments in FM, see:

For more information about the roles, see the Business Package for Reorganization Management 1.50.

For more information about the reorganization tool, see Profit Center Reorganization.