Use

After setting up cover eligibility in Customizing and creating cover groups and CE rules, you can call up a report (transaction FMCEMON01) to obtain a hierarchical list of automatic cover groups and their members (expenditure budget addresses or contributing RIB rules with call procedure). The output displays the following data:

For each AVC ledger and cover group, annual values are displayed for the consumable budget and consumed amounts that are shared at the level of the cover group. For each budget address assigned to a selected cover group, the eligible/non-eligible budget of this address and the respective contributions to the consumable budget and consumed amounts of the cover group are displayed.

If an RIB rule with call procedure contributes to the automatic cover group, then the contribution from this RIB rule is displayed as a consumable amount.

Furthermore, the available amounts at the level of the cover groups and of the individual budget addresses, calculated as the difference between the respective consumable budget and the consumed amounts, are displayed.

Prerequisites

See Cover Eligibility Rules for the prerequisites that you must fulfill before you can create automatic CE rules and get an overview of automatic cover groups and their values.

Procedure

To display all automatic cover group values, choose transaction FMCEMON01, menu path Public Sector Management → Funds Management → Information System → Totals Records → Budget Control System → Budget → Cover Eligibility → Overview of Automatic Cover Group Values

Enter the FM area, a fiscal year (and if required, a year of cash effectivity) and an availability control ledger. Note that only the availability control ledgers 9H and 9I are supported.

Enter the corresponding cover group numbers, set the output/display options in the bottom section of the screen, and run the transaction.

Result

The report displays a hierarchical list of cover groups and their members (expenditure budget addresses or contributing RIB rules with call procedure), with the following annual values:

For each automatic cover group, the list displays the total consumable budget and consumed amounts that are shared between all budget addresses of the cover group. You can also see the available amounts at the level of the cover group, calculated as the difference between the latter two values.

For each member (expenditure budget addresses) of the cover group, the system displays the following values:

The individual contributions to the consumable budget and consumed amounts at the cover group level

The eligible/non-eligible budget/releases and total budget consumption at the level of the budget address and the individual available amounts per budget address. This is calculated as the sum of the eligible and non-eligible consumable budget/releases, minus the total budget consumption posted to all posting addresses assigned to the budget address via the budget structure.

In addition, the following data is displayed:

The description of each cover group

The role that each budget address assumes in the cover group, such as sender or receiver

The budget memo templates used for each budget address, if you have activated budget memos in Customizing for cover eligibility rules.

The following functions are supported in the hierarchical list:

To see details, choose a cover group or budget address and choose the Details button. A new window displays all details for this cover group or budget address line.

If you have activated budget memos for cover eligibility rules, you can display the budget memo for each budget address of a cover group. To do this, select a budget address for which a budget memo template exists, and press the Display Budget Memo button. The system transforms the budget memo template into a budget memo text, retrieving the necessary information from the budget address and the cover eligibility rule.

You can drill down to the budget or posting documents, by choosing the relevant value of a budget address and pressing the Get Documents button. Currently the drill-down functionality is not supported for all columns containing values at the level of the budget address. For values at the level of the cover group, there is also no drill-down functionality.

For automatic cover groups with contributing RIB rules with call procedure, you can select a contributing RIB rule and navigate to the definition of the RIB rule or to the monitor of RIB values .