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Function documentationSetting the Final Account Assignment Indicator for Services Locate this document in the navigation structure

 

This function allows you to prevent further quantity postings against account assignments for service items in a purchase order (PO) with multiple account assignments, and reduce the open commitment value accordingly. You can use this function to redistribute quantities when you have account assignments that will expire at a particular point in time, such as at the end of the fiscal or calendar year.

Prerequisites

The following requirements must first be met before you can set the final account assignment (FAA) indicator for individual service items in a PO:

  • You have created the PO manually. The PO has not been created as a follow-on from another document or from another application.

  • You have created multiple account assignments for the PO

  • You have selected Service-Based Verification, on the Invoice tab of the PO. In unplanned service lines (up to a limit), the FAA indicator is purely for information purposes

  • If applicable, you have selected the GR Non-Valuated indicator, on the Delivery tab of the PO. When the service-based verification indicator is set in a PO but the GR indicator is not, new accounting lines cannot be added, and the entry fields on the Account Assignment tab of the SES will either be open or closed for input based on the SES Account Changeable indicator setting in Customizing. To select the SES Account Changeable indicator, in Customizing for Materials Management, go to External Services Management> Source Determination and Default Values> for Client>SES Account Changeable.

For more information on the general requirements for setting the FAA indicator for account assignment items in a purchase order (PO), see: Setting the Final Account Assignment Indicator in Purchase Orders.

Features

Setting the Final Account Assignment Indicator

If you want to prevent further postings to an account assignment for a service item, select the Final AA indicator in the account assignment details at service item level. To document why you have set the FAA indicator for this item, you can select a final account assignment reason (FAA reason). For more information on setting the Final AA reason, see: Setting the Final Account Assignment Indicator in Purchase Orders.

Determining the Final Account Assignment Quantity

When you set the FAA indicator, the system determines from the purchase order history the quantity that has already been posted to this service item, and sets the higher of the SES or IR quantity as the final account assignment quantity. In the case of distribution by amount, the final account assignment quantity is calculated and stored to the floating point. The system returns any remaining budget back to Funds Management. When you set the FAA indicator, if the distribution is based on percentage, the system changes the distribution from percentage to quantity.

Distributing the Quantity Difference

When you set the FAA indicator for a service item, overages when creating a SES, and rounding differences, are not posted to any account assignment lines on which the FAA indicator is set. The system checks the distribution proportions in the PO, and proposes the open quantity in the same proportion in the SES. When you set the FAA indicator for a service item in a PO in which partial follow-on documents have been posted, the system displays a message informing you that the SES or IR distribution logic is changing to the fill-up method.

When the system sets the final account assignment quantity, you can distribute the difference between the old and the new quantity in the following ways:

  • You can manually reduce the service quantity at PO item level

  • You can add new account assignment items and post the quantity difference to these items

  • You can distribute the quantity difference manually across the remaining open account assignment items

  • You can specify in the BAdI (Business Add-In) MMSRV_ACC_DIST_PO how you want the system to distribute the quantity difference across the remaining open account assignment items. You can also use the example implementation MMRV_ACC_DIST_PO_IMPL available for this BAdI to distribute the quantity difference across the open account assignment items. You activate the BAdI by clicking the Adjust Distribution button in Account Assignment screen of the service item.

Revoking a Service Entry Sheet

When you revoke a SES that has the FAA indicator set on an account assignment line, the system processes the reversal exactly as the SES was originally posted regardless of any account assignment lines that may now be closed due to the FAA indicator being set. The quantities in the referenced PO cannot be changed or entered until you delete the revoked SES. A revoked SES remains open to be posted again.

More Information

For further information on the FAA indicator functionality in your procurement process, see: